Estates Financial Technical Administrative Coordinator

Bath Spa University; Newton St. Loe; On-site; GBP 30,000 - 33,000; Full time

Benefits offered by this job

Hybrid working

Pension scheme (LGPS)

On-site nursery

Staff discounts

Job summary

Bath Spa University is seeking an Estates Financial Technical Administrative Coordinator in Bath, Somerset (Newton Park). The role supports financial coordination, budgeting, invoicing and reporting within the Estates and Services Department.

You will liaise with Finance, IT and suppliers to maintain records, generate management information and ensure compliance with Financial Regulations while contributing to project delivery and continuous improvement.

Qualifications

• Experience of processing financial transactions and maintaining accurate financial records.
• Experience of analysing data and producing financial reports for stakeholders.
• Excellent IT skills, including Excel, SharePoint and Office 365.
• Strong organisational, communication and customer service abilities.
• Experience with finance systems in higher education.
• AAT qualification (or equivalent) or currently working towards an accountancy qualification.
• Experience maintaining databases and supporting audits or compliance activities.

Responsibilities

• Coordinate financial activities including purchase orders, invoicing and budget monitoring.
• Prepare financial reporting and maintain accurate records for Governance and stakeholders.
• Ensure compliance with University Financial Regulations and supports audits.
• Develop and improve financial processes across Estates and Services.
• Collaborate with Estates, Finance, IT and external suppliers to deliver timely information.

Skills

Financial coordination

Budget monitoring

Invoicing

Financial reporting

Microsoft Office 365

SharePoint

Advanced Excel

Data analysis

Stakeholder management

Customer service

Education

A Level or equivalent

NVQ Level 3 in Business Administration

AAT or equivalent

Accountancy qualification in progress

Undergraduate IT qualification

Tools

SharePoint

Office 365

Planon

Finance systems

Job description

Estates Financial Technical Administrative Coordinator

Application Deadline: 14 August 2026

Department: Estates & Services

Employment Type: Full Time

Location: Bath, Somerset - Newton Park

Compensation: Grade 5 - Starting from £29,588 rising to £ 33,002 per annum

Description

Join our Estates and Services Department and play a key role in ensuring the smooth financial and administrative operation of a diverse and dynamic service. This is an exciting opportunity to make a real impact by providing expert financial coordination, supporting major projects and helping to drive continuous improvement across the University.

About the Role

As the Estates Financial & Technical Administrative Coordinator, you will play a vital role in supporting the financial and administrative functions of the Estates and Services Department. You will coordinate a broad range of financial activities, including purchase orders, invoicing, budget monitoring, financial reporting and maintaining accurate records, ensuring all processes comply with University Financial Regulations while supporting the successful delivery of both operational and capital projects.

Working closely with colleagues across Estates and Services, Finance, IT and external suppliers, you will be a key point of contact for financial administration. You will provide timely information, resolve queries, support contract payments and professional fees, contribute to budget planning and monitoring, and produce accurate management information to support effective decision-making.

This is a varied and rewarding role where no two days are the same. You will help improve financial and administrative processes, maintain high-quality data, support audits and reporting, and contribute to the ongoing development of systems and services. Working both independently and collaboratively, you will build strong relationships across the University and play an important part in delivering an efficient, responsive and customer-focused Estates and Services Department.

About You

• Educated to A Level, NVQ Level 3 in Business Administration (or equivalent qualification), with demonstrable financial and administrative experience.
• Experience of processing financial transactions, budget monitoring, purchase orders, invoicing and maintaining accurate financial records.
• Experience of analysing data and producing accurate financial reports and management information for stakeholders.
• Excellent IT skills, including Microsoft Office 365, SharePoint and advanced Excel, with the ability to manipulate data from financial systems and databases.
• Strong organisational, communication and customer service skills, with the ability to prioritise workloads, meet deadlines and build effective working relationships across a range of stakeholders.
• Experience of using finance systems within the higher education sector.
• AAT qualification (or equivalent) or currently working towards an accountancy qualification.
• Experience of maintaining databases, improving record management systems and supporting audits or compliance activities.
• Experience of Microsoft SharePoint, Office 365 and business systems such as works management or asset management systems (e.g. Planon).
• Undergraduate degree or recognised IT qualification (e.g. ECDL/CLAIT), with experience of collaborative customer service in a complex organisation.

Additional Information

Salary Grade 5 - Starting from £29,588 rising to £ 33,002 per annum

The salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Please note that our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.

Please note that as of April 2024, there has been a change in the UK’s sponsorship threshold. Regrettably as the salary for this role falls beneath this, you will not be eligible for sponsorship therefore your application will automatically be rejected.

Staff Benefits

• Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
• Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
• Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
• Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
• Transport schemes including Electric Vehicle Scheme and Cycle to Work
• Wide range of discounts and financial benefits, accessed through and easy-to-use app

For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/