HR - People Administrator

proAV Limited; Borough of Runnymede; On-site; GBP 22,000 - 32,000; Full time

Job summary

proAV Limited is seeking an experienced People Administrator to join the People team in the UK. You will support HR operations, assist line managers, and help maintain accurate employee records across Bamboo HR and paper files.

The role includes drafting contracts, managing the HR inbox, coordinating inductions, and producing HR reports. You will also assist with screening, recruitment admin, and multi-site coordination within a fast-paced environment.

Qualifications

• Draft offer letters, amendments and contracts of Employment to be issued to Employees.
• Maintain accurate employee records across Bamboo HR and Employee Files.
• Support the HR Coordinator with Induction and onboarding activities.
• Produce and share key HR reports (absence, return to work).

Responsibilities

• In the absence of the HR Coordinators, manage the HR inbox and redirect queries by connecting colleagues with the right People team experts.
• Contribute to the weekly HR and IT meetings, providing updates on new starters, leavers, and key employee lifecycle activity.
• General HR Admin support including scheduling and note taking for meetings.
• Support the employment screening process, including background checks, reference checks, and right-to-work verification.
• Recruitment Administration: prepare and format CVs for client submissions and internal mobility opportunities.

Skills

Attention to detail

Excellent coordination skills

Ability to manage multiple priorities

Experience with HR administration

Education

CIPD Level 3 or equivalent

Tools

Bamboo HR

New Starter Spreadsheet

Employee Records Systems

Job description

Our immediate requirement is for an experienced People Administrator to join our People team. This role will play a key part in supporting the People Team and Line managers while helping to ensure that HR operations run smoothly and efficiently, HR Administration:

• Draft offer letters, amendments and contracts of Employment to be issued to Employees
• Maintain accurate, up to date employee records held on Bamboo HR and Employee Files across the full employee lifecycle (e.g. new starters, transfers, absences, salary changes and leavers).
• In the absence of the HR Coordinators manage the HR inbox and redirect queries efficiently by connecting colleagues with the right People team experts.
• Support the HR Coordinator with Induction and onboarding activities.
• Produce and share key HR reports, including absence, return to work etc.
• Contribute to the weekly HR and IT meetings, providing updates on new starters, leavers, and key employee lifecycle activity.
• General HR Admin support to include scheduling and supporting with note taking for meetings.
• Support the employment screening process, including background checks, reference checks, and right-to-work verification.

Recruitment Administration:

• Prepare and format CVs for client submissions and internal mobility opportunities
• Track Live offers on New Starters Spreadsheet
• Update yearly tracking information including replacement/new headcount
• Employee Referral Administration
  Attention to detail
• Excellent Coordination Skills
• Ability to manage multiple priorities in a fast-paced environment

Desirable skills:

• CIPD qualified to level 3 or equivalent (funding available)
• Knowledge of the AV Industry (preferable)
• Experience of working within businesses of multiple sites/regional locations.
  proAV are a leading global audio-visual integrator, providing AV and event services across multiple client partnerships globally.
  The level of experience and seniority will be reflected in a competitive remuneration and benefits package.