People Administrator

proAV; Egham; On-site; GBP 26,000 - 36,000; Full time

Job summary

proAV is seeking an experienced People Administrator to join the People team in the UK. You will support HR operations, draft letters and contracts, and maintain employee records across the lifecycle using Bamboo HR. You will assist with onboarding and participate in HR reporting and meetings.

The role requires meticulous organisation, the ability to juggle multiple priorities, and collaboration with line managers to ensure smooth HR processes across multi-site operations.

Qualifications

• Experience drafting offer letters, amendments and contracts.
• Experience maintaining Bamboo HR and employee records.
• Ability to manage HR inbox and route queries to the People team.
• Experience with induction and onboarding activities.

Responsibilities

• Draft offer letters, amendments and contracts for employees.
• Maintain accurate employee records in Bamboo HR and files.
• Manage HR inbox and route queries to the right People team experts.
• Support induction and onboarding activities.
• Produce HR reports on absence and return-to-work.
• Contribute updates in weekly HR and IT meetings.
• Provide general HR admin support including meeting notes.
• Support employment screening, including background checks and right-to-work verifications.

Skills

Attention to detail

Excellent coordination

Ability to manage priorities

Education

CIPD Level 3 or equivalent

Job description

About the Role

proAV are a leading global audio-visual integrator, providing AV and event services across multiple client partnerships globally.

Our immediate requirement is for an experienced People Administrator to join our People team. This role will play a key part in supporting the People Team and Line managers while helping to ensure that HR operations run smoothly and efficiently

The level of experience and seniority will be reflected in a competitive remuneration and benefits package.

Key Responsibilities:

HR Administration:

• Draft offer letters, amendments and contracts of Employment to be issued to Employees
• Maintain accurate, up to date employee records held on Bamboo HR and Employee Files across the full employee lifecycle (e.g. new starters, transfers, absences, salary changes and leavers).
• In the absence of the HR Coordinators manage the HR inbox and redirect queries efficiently by connecting colleagues with the right People team experts.
• Support the HR Coordinator with Induction and onboarding activities.
• Produce and share key HR reports, including absence, return to work etc.
• Contribute to the weekly HR and IT meetings, providing updates on new starters, leavers, and key employee lifecycle activity.
• General HR Admin support to include scheduling and supporting with note taking for meetings.

• Support the employment screening process, including background checks, reference checks, and right-to-work verification.

Recruitment Administration:

• Prepare and format CVs for client submissions and internal mobility opportunities

• Track Live offers on New Starters Spreadsheet

• Update yearly tracking information including replacement/new headcount

• Employee Referral Administration

Essential skills

• Attention to detail
• Excellent Coordination Skills
• Ability to manage multiple priorities in a fast-paced environment

Desirable skills

• CIPD qualified to level 3 or equivalent (funding available)
• Knowledge of the AV Industry (preferable)
• Experience of working within businesses of multiple sites/regional locations.

Equality, Diversity & Inclusion:

proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other’s differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply.