HR & Payroll Administrator – White Rose House Care Home Ltd

Holmfirth Info; Holmfirth; On-site; GBP 24,000 - 29,000; Full time

Job summary

White Rose House Care Home Ltd is seeking a highly organised HR Administrator to support our growing care home group, focusing on HR administration, payroll-related queries, and workforce systems. This on-site role remains at Thongsbridge with duties around employee records, contracts and compliance.

You will act as a first line for payroll queries, assist with timesheets, training records, and rota management, and learn Deputy and other systems to provide data to managers.

Qualifications

• Experience in HR or Payroll
• Good Excel and Microsoft 365 skills
• Strong attention to detail and confidentiality
• Ability to learn new systems quickly
• Excellent communication and organisational skills
• Experience in health and social care
• Knowledge of Deputy or similar workforce management software
• CIPD qualification or HR training

Responsibilities

• Maintain employee records and HR files
• Manage starter and leaver processes
• Prepare contracts and employment documentation
• Monitor right to work, DBS, references and training records
• Track absences, probation reviews and contractual changes
• Respond to routine HR enquiries
• Act as first point of contact for payroll-related queries
• Prepare and validate payroll information for outsourced payroll providers
• Check timesheets and leave records for accuracy
• Assist with pensions and statutory leave administration
• Investigate pay and holiday queries
• Learn and maintain workforce systems including Deputy
• Support staff with rota, leave and timesheet queries
• Run reports and provide workforce data to managers
• Set up and maintain user accounts
• Provide basic system training and troubleshooting

Skills

Attention to detail

Confidentiality

Organisational skills

Communication skills

Self-motivated

Ability to learn systems

Customer service mindset

Education

CIPD qualification or HR training

Tools

Deputy

Microsoft 365

Job description

HR & Payroll Administrator – White Rose House Care Home Ltd

Location: Location: 165 Huddersfield Road, Thongsbridge, Holmfirth, HD9 3TQ

Employer: White Rose House Care Home Ltd

Role Overview

We are seeking a highly organised and approachable HR Administrator to support our growing care home group. This flexible role focuses on HR administration, employee support, workforce systems and payroll-related enquiries. Payroll processing is outsourced, however the successful candidate will understand payroll concepts and be able to assist with timesheets, holiday records, payroll reports and employee queries.

Key Responsibilities

HR Administration

• Maintain employee records and HR files
• Manage starter and leaver processes
• Prepare contracts and employment documentation
• Monitor right to work, DBS, references and training records
• Track absences, probation reviews and contractual changes
• Respond to routine HR enquiries

Payroll Support

• Act as first point of contact for payroll-related queries
• Prepare and validate payroll information for outsourced payroll providers
• Check timesheets and leave records for accuracy
• Assist with pensions and statutory leave administration
• Investigate pay and holiday queries

Workforce Systems Administration

• Learn and maintain workforce systems including Deputy
• Support staff with rota, leave and timesheet queries
• Run reports and provide workforce data to managers
• Set up and maintain user accounts
• Provide basic system training and troubleshooting

Person Specification

• Experience in HR or Payroll
• Good Excel and Microsoft 365 skills
• Strong attention to detail and confidentiality
• Ability to learn new systems quickly
• Excellent communication and organisational skills
• Experience in health and social care
• Knowledge of Deputy or similar workforce management software
• Experience working with outsourced payroll providers
• CIPD qualification or HR training

Personal Attributes

• Friendly and approachable
• Trustworthy and discreet
• Self-motivated and organised
• Problem solver with a customer service focus
• Able to work independently and flexibly