Payroll and HR Administrator

Hollybank Trustees Ltd; Tadcaster; Hybrid; GBP 14,700 - 17,000; Part time

Job summary

Hollybank Trustees Ltd is seeking a detail-oriented Payroll & HR Administrator to manage payroll processes and provide comprehensive HR support. The position is part-time, requiring 24 hours a week, and allows for hybrid working.

Responsibilities include payroll processing, compliance with HMRC regulations, and maintaining employee records. Ideal candidates will have demonstrable payroll experience, excellent communication skills, and proficiency in payroll software.

Qualifications

• Minimum 2 years experience in a payroll processing role.
• Strong organisational skills with the ability to manage competing deadlines.
• Ability to handle sensitive and confidential information.

Responsibilities

• Process payroll accurately and on time for all employees.
• Administer statutory payments in line with HMRC regulations.
• Respond to day-to-day HR queries in a timely manner.

Skills

Payroll processing

UK payroll legislation

Auto-enrolment pension administration

Microsoft Office, especially Excel

Tools

Payroll software

HR systems

Job description

Location: Hybrid / Tadcaster LS24, UK
Job type: Permanent / Part-time
Sector and subsector: Human Resources | Payroll
Annual Salary range: from £ 14,700.00 to £ 17,000.00
Salary details: actual (based on 24hrs)

Purpose of the Role

The Payroll & HR Administrator is responsible for the accurate and timely processing of payroll and the provision of comprehensive HR administrative support across the organisation. Acting as a key point of contact for employee queries relating to pay and supporting HR administration.

This role is 24 hours per week across 4 or 5 days per week. There is flexibility with working hours per day.

Payroll and administration experience is essential however; no HR experience is necessary. Training will be provided.

Key Accountabilities / Responsibilities

Payroll

• Collate payroll data and process end-to-end monthly payroll accurately and on time for all employees, including starters, leavers, and contractual changes.
• Calculate and administer statutory payments including SSP, SMP, SPP, and ShPP in accordance with current HMRC regulations.
• Administer auto-enrolment pension schemes, including employee enrolment, opt-outs, and monthly contribution reporting to pension providers.
• Produce and distribute payslips and P60s; manage P11D submissions and year-end payroll processes.
• Maintain and audit payroll records to ensure accuracy, confidentiality, and compliance with GDPR.
• Calculations of overtime/shift pay/average holiday pay and ensuring accuracy.

HR Administration

• Maintain accurate and up-to-date employee records on the HRIS system, including contracts, amendments, and personal data.
• Supporting the administration of drafting offer letters, contracts, change of terms letters, and leaver documentation.
• Support co-ordination of onboarding and induction processes.
• Support recruitment administration when required, including scheduling interviews, and managing applicant tracking.
• Assist with employee relations processes, including note-taking in meetings, preparing correspondence.
• Respond to day-to-day HR queries in a timely, accurate, and professional manner.
• Supporting preparation of any training or policy documentation.

Outputs / Deliverables

• Payroll processed accurately and on time each pay period, with minimal errors.
• Full compliance with HMRC obligations, including timely submissions and year-end filings.
• Up-to-date employee records held at all times.
• All employee administration/documentation accurately created and maintained.
• Pension contributions reported to providers and reconciled monthly.Employee queries acknowledged and resolved within a timely manner.
• Clear and effective communication with the team and wider business.

Knowledge and Experience

• Demonstrable experience in a payroll processing role (minimum 2 years) including processing overtime, shift pay etc.
• Sound knowledge of UK payroll legislation, HMRC requirements, and statutory payments.
• Experience of auto-enrolment pension administration.
• Ability to handle sensitive and confidential information with discretion.
• Strong organisational skills with the ability to prioritise and manage competing deadlines.
• Clear and confident communication skills, both written and verbal.
• Team player and proactive attitude.
• Experience providing HR administrative support across the employee lifecycle.

Technical Skills and Qualifications

• Proficiency with payroll software
• Proficient in Microsoft Office, particularly Excel
• Strong numeracy skills and a high level of accuracy and attention to detail.
• Experience producing and managing documentation eg timesheets, letters etc
• Experience using HR systems