HR & Payroll Administrator

NHS Jobs; Lewes; On-site; GBP 26,000 - 38,000; Full time

Job summary

NHS Jobs is seeking a Payroll Administrator to manage end-to-end payroll processing, RTI submissions, pensions, and ad hoc HR tasks within a NHS setting in England. The role involves collaboration with finance, HR and clinical teams to ensure accurate payments and compliance.

Responsibilities include joiner/leaver processing, contract management, and supporting monthly and year-end reporting. You will work within robust governance frameworks and contribute to continual process improvements and

Qualifications

• Adhere to policies and regional directives; induction training and procedures.

Responsibilities

• Undertaking payroll, publishing online payslips, submitting RTI and monthly pension payments.
• Arranging payment of staff mileage and expenses.
• Sickness pay calculations, including phased returns and return to work documents.
• Completing monthly payroll journals; reporting on payroll and overtime variances.
• Supporting financial reporting relating to payroll, and monitoring performance against forecasts.
• End of year pension submissions and forecasted estimates.
• Joiner and Leaver pay calculations including final pay and reimbursements.
• Joiner and Leaver HR and pension administration and related documentation.
• New starter HR checks, gathering required documentation from those joining the organisation.
• Ensuring employment contracts and contract variations are in issued and applied accurately to payroll.
• Clinical indemnity and locum indemnity cover procurement, and processing related deductions / reimbursement.
• Supporting financial reporting relating to payroll, and monitoring performance again forecasts.
• Monthly reporting of staff numbers to NWRS.
• Maintaining related policies and procedures.
• Building and developing relationships with key stakeholders.
• Adhoc Management Team support.
• Supporting team resilience and supporting other Business Services roles in times of absence

Job description

The following are the core responsibilities of the position:

• Undertaking payroll, publishing online payslips, submitting RTI and monthly pension payments
• Arranging payment of staff mileage and expenses
• Sickness pay calculations, including phased returns and return to work documents
• Completing monthly payroll journals; reporting on payroll and overtime variances
• Supporting financial reporting relating to payroll, and monitoring performance again forecasts
• End of year pension submissions and forecasted practice estimates
• Joiner and Leaver pay calculations including final pay and reimbursements
• Joiner and Leaver HR and pension administration and related documentation
• New starter HR checks, gathering required documentation from those joining the organisation
• Ensuring employment contracts and contract variations are in issued and applied accurately to payroll
• Clinical indemnity and locum indemnity cover procurement, and processing related deductions / reimbursement
• Supporting financial reporting relating to payroll, and monitoring performance again forecasts
• Monthly reporting of staff numbers to NWRS
• Maintaining related policies and procedures
• Building and developing relationships with key stakeholders
• Adhoc Management Team support
• Supporting team resilience and supporting other Business Services roles in times of absence

Policies and Procedures

Staff at this organisation must adhere to the information contained within policies and regional directives, ensuring protocols are adhered to at all times. Staff will be given detailed information during the induction process regarding policy and procedure.

Learning and Development

At this organisation you will be required to complete the induction programme and you will be supported throughout the process. The effective use of training and development is fundamental in ensuring that all staff are equipped with the appropriate skills, knowledge, attitude and competences to perform their role. All staff will be required to partake in, and complete mandatory training as directed. It is an expectation for this post holder to assess their own learning needs and undertake learning as appropriate. The post holder will undertake mentorship for team members and disseminate learning and information gained to other team members to share good practice and inform others about current and future developments.

Governance & Accountability

All staff must alert other team members to issues of quality and risk. Individuals should assess their own performance and take accountability for their own actions. Concerns or errors should be raised and documented in line with Significant Event protocols to enable learning and safety netting; as well as fulfilling Duty of Candour requirements.

Collaborative Working

Teamwork is essential in multidisciplinary environments and the post holder is to work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working and work effectively with others to clearly define values, direction and policies impacting upon care delivery. Effective communication is essential, and all staff must ensure they communicate in a manner which enables the sharing of appropriate information.