HR & Payroll Administrator

Foundry Healthcare Lewes; Lewes; Sur place; GBP 28 000 - 32 000; Plein temps

Résumé du poste

Foundry Healthcare Lewes is seeking an HR and Payroll Administrator to join our Business Services Team in Lewes, East Sussex. You will support clinical and non-clinical staff, ensuring payroll is processed accurately and on time, RTI submissions completed, and pension payments handled with care.

You will collaborate with the HR & Compliance Administrator and Finance Officer, handling onboarding, amendments to contracts, and payroll-related reporting while maintaining strong governance and

Qualifications

• Experience in HR and payroll in a GP/Primary Care setting.
• Ability to run payroll reports, RTI submissions and pension payments.
• Experience with onboarding, staff sickness, and deductions/adjustments to pay.

Responsabilités

• Undertaking payroll processing and payroll journals.
• Publishing online payslips and RTI submissions.
• Support HR and Compliance with staff onboarding and leaver processes.
• Manage sickness payments and return to work documentation.
• Procurement and processing of indemnity and staff insurances.

Connaissances

HR experience

Payroll experience

GP/Primary care knowledge

IT skills

Communication skills

Payroll systems knowledge

Policy amendments knowledge

Legislation awareness

Outils

Payroll software

Description du poste

The HR and Payroll Administrator will work within the Business Services Team, working closely with our HR and Compliance Administrator and Finance Officer to ensure contractual HR requirements are met and policy is adhered to, along with ensuring monthly payroll payment and submissions are completed accurately and in a timely manner. This role is supported by the Finance Officer and HR & Compliance Administrator, and supports these functions as required.

Main duties of the job

This role is to support all of our clinical and non-clinical staff, as well as the management team.

Includes running payroll reports and filing correctly

Supporting HR and Compliance Administrator with staff sickness and documenting deductions/adjustments to pay

Understanding and implementing indemnity and insurances for staff

Onboarding and removing staff that join/leave the practice

Please see job description for further information

About us

Foundry is a single Practice PCN serving a population of circa 29,000 patients in the Lewes and Ringmer area of East Sussex. Foundry aims to provide consistently excellent primary care to our local population and to develop a comprehensive population health management approach with our patients and partners.

Job responsibilities

The following are the core responsibilities of the position:

- Undertaking payroll, publishing online payslips, submitting RTI and monthly pension payments

- Arranging payment of staff mileage and expenses

- Sickness pay calculations, including phased returns and return to work documents

- Completing monthly payroll journals; reporting on payroll and overtime variances

- Supporting financial reporting relating to payroll, and monitoring performance again forecasts

- End of year pension submissions and forecasted practice estimates

- Joiner and Leaver pay calculations including final pay and reimbursements

- Joiner and Leaver HR and pension administration and related documentation

- New starter HR checks, gathering required documentation from those joining the organisation

- Ensuring employment contracts and contract variations are in issued and applied accurately to payroll

- Clinical indemnity and locum indemnity cover procurement, and processing related deductions / reimbursement

- Supporting financial reporting relating to payroll, and monitoring performance again forecasts

- Monthly reporting of staff numbers to NWRS

- Maintaining related policies and procedures

- Building and developing relationships with key stakeholders

- Adhoc Management Team support

- Supporting team resilience and supporting other Business Services roles in times of absence

Policies and Procedures

Staff at this organisation must adhere to the information contained within policies and regional directives, ensuring protocols are adhered to at all times. Staff will be given detailed information during the induction process regarding policy and procedure.

Learning and Development

At this organisation you will be required to complete the induction programme and you will be supported throughout the process.

The effective use of training and development is fundamental in ensuring that all staff are equipped with the appropriate skills, knowledge, attitude and competences to perform their role. All staff will be required to partake in, and complete mandatory training as directed. It is an expectation for this postholder to assess their own learning needs and undertake learning as appropriate.

The post holder will undertake mentorship for team members and disseminate learning and information gained to other team members to share good practice and inform others about current and future developments.

Governance & Accountability

All staff must alert other team members to issues of quality and risk. Individuals should assess their own performance and take accountability for their own actions. Concerns or errors should be raised and documented in line with Significant Event protocols to enable learning and safety netting; as well as fulfilling Duty of Candour requirements.

Teamwork is essential in multidisciplinary environments and the post holder is to work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working and work effectively with others to clearly define values, direction and policies impacting upon care delivery.

Effective communication is essential, and all staff must ensure they communicate in a manner which enables the sharing of appropriate information.

Person Specification

Experience

• - Experience in HR
• - Experience in Payroll
• - Aware of POL for Pensions
• - Experience working within GP or Primary Care
• - Good IT and communication skills
• - System knowledge for payroll
• - Policy amendments and up to date with legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.