HR Operations Manager

WINCHESTER COLLEGE; Winchester; On-site; GBP 45,000 - 50,000; Full time

Job summary

Winchester College is seeking an HR Operations Manager to lead a high-quality, responsive HR operations service, governing HR information systems, data and core processes underpinning the employee lifecycle.

You will own the HRIS data accuracy, drive improvements across systems and processes, and partner with Finance for payroll and invoicing while ensuring compliance and data protection.

Qualifications

• Experience with HRIS and maintaining accurate employee records.
• Knowledge of data protection requirements and confidentiality.
• Ability to lead projects and improve HR operations.

Responsibilities

• Own the HRIS as super-user and ensure data integrity.
• Produce management information and reporting for leadership.
• Drive system improvements and support deployment of new HRIS modules.
• Manage records, contracts and benefits communications.
• Coordinate payroll liaison with Finance and budget reporting.
• Support transition of manual processes to systemised workflows.

Job description

The HR Operations Manager leads the delivery of a high quality, responsive HR operations service, governing the HR information system, data, and core processes that underpin the employee lifecycle. The role will:

• Own the HR function's core systems, data and records.
• Ensure the accuracy, compliance and integrity of the processes underpinning the employee lifecycle.
• Drive continuous improvement across HR operations, systems and processes to support the effective running of the HR function.

Responsibilities of HR Operation Manager

HR Systems and Data

• Responsible for the HRIS as super-user, including data integrity, user access, workflow configuration, system configuration, permissions and templates.
• Ensure the accuracy of data within the HRIS and use this to produce management information and reporting for the HRD, HR team and senior leadership, to support decision making.
• Proactively drive HR systems improvement and lead the operational implementation of system changes, including the design and implementation of new HRIS modules.
• Support the appropriate use of HR systems by all users, within and outside the HR team, ensuring system training supports managers and employees in using the HRIS effectively.
• Manage the submission of key metric reporting, such as census data and surveys, ensuring a consistent and accurate approach.

Records, Benefits and Contracts

• Maintain accurate, compliant and confidential employee records in line with data protection requirements, managing appropriate holding and destruction of records to required timelines.
• Hold the sponsor licence duties, managing visa applications, right-to-work follow-up and reporting for overseas staff.
• Manage the communication of the employee benefits package, including pension provision, ensuring current and accurate information is supplied to new and existing employees in a timely manner.
• Own the contractor engagement and onboarding process.
• Develop a refreshed approach to contracts for non-typical workers and complex working arrangements, ensuring effective processing and compliance.
• Ensure IR35 compliance is understood and provisions are in place to comply with legislation.

Process Improvement and Projects

• Oversee and support continuous improvement of HR processes, identifying opportunities to streamline workflows and enhance service delivery, replacing undocumented custom and practice with recorded, documented procedure.
• Oversee the updating of HR documentation and policies, to ensure compliance with current legislation, regulations, and practice.
• Support the transition of manual processes to systemisation, automation and use of the HRIS.
• Provide planning and project management for projects across the HR function, holding the end-to-end plan and calendar of work, ensuring work is delivered to time and against objectives.

Lifecycle Administration

• Act as the key liaison to the Finance department, responsible for invoice processing and payroll, and provide budget oversight and reporting where needed.
• Work with team members to drive effective delivery of the probation process, including auto-reminder management.
• Work in partnership with the Head of Recruitment and Development to ensure that all training logs are maintained, ensuring the accuracy of people data.

Benefits, Terms and Conditions and Application Start Date

Flexible start date for the right candidate with preference for commencement as soon as possible. Hours of Work This is a full-time role, 37.5 hours per week, and such other hours as are reasonably necessary to meet the needs of the College and the demands of the role. Salary Competitive salary of £45k-£50k, commensurate with qualifications and experience. Salary is paid monthly, in arrears, to a nominated back account in 12 equal payments.