Human Resources Advisor

GradBay; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

GradBay is seeking an HR administrator/generalist to support day-to-day HR operations and strategic people initiatives. You will work with leadership to deliver people plans, guide managers, and ensure HR processes run smoothly across the business.

The role covers HR support, employee lifecycle management, data reporting, and HR systems administration, with involvement in wellbeing, compliance, and office operations. Strong communication and discretion are essential.

Qualifications

• Experience in HR administration or generalist HR role.
• Good understanding of employment law and HR best practices.
• Strong organisational skills and ability to manage multiple priorities.
• Excellent communication skills with stakeholders at all levels.
• High level of discretion when handling confidential information.
• Experience using HR systems and producing data reports.
• Proficiency with Word, Excel and Outlook.

Responsibilities

• Provide HR support and advisory to managers and leadership.
• Contribute to policies, procedures and wellbeing initiatives.
• Assist with employee lifecycle activities from onboarding to offboarding.
• Support payroll and benefits administration where needed.
• Maintain HR records, pre-employment checks, and data accuracy.
• Report on people metrics and support HR projects and implementation.

Skills

HR administration

Employment law knowledge

Stakeholder communication

Data reporting

HR systems proficiency

Time management

Discretion/confidentiality

Microsoft Word

Excel

Outlook

Tools

HR systems

Job description

This role plays a key part in supporting both day-to-day HR operations and wider people initiatives across the business. Working closely with leadership, you will help deliver people plans, provide guidance to managers, and ensure HR processes run smoothly and effectively.

Key Responsibilities

HR support and advisory

• Act as a trusted point of contact for managers, providing guidance on employee relations and HR best practice
• Support senior HR leadership with more complex cases and sensitive matters
• Contribute to the ongoing development and improvement of policies and procedures
• Participate in HR projects and provide support across a range of people-related initiatives
• Respond to ad hoc requests and adapt to changing business needs
• Build strong relationships across the business to understand team needs and priorities
• Maintain clear and consistent communication channels with internal stakeholders
• Liaise with external providers such as recruitment partners, benefits providers, and facilities contacts

Employee lifecycle management

• Support all stages of the employee journey, from hiring and onboarding through to offboarding
• Help deliver a positive onboarding experience for new employees
• Maintain accurate and up-to-date employee records and documentation
• Ensure appropriate pre-employment checks are completed
• Assist with the administration of payroll and benefits processes

HR systems and data

• Maintain and continuously improve HR systems, ensuring data accuracy and usability
• Support reporting and analysis for performance reviews, surveys, and other people metrics
• Promote the effective use of HR platforms across the organisation
• Identify opportunities to enhance processes and improve the user experience

Compliance, wellbeing, and office environment

• Support health and safety processes, ensuring policies and procedures are up to date
• Coordinate wellbeing initiatives and relevant training (e.g. first aid or mental health support)
• Assist in maintaining safe, well-managed office environments
• Liaise with facilities providers and landlords where required

Culture and events

• Contribute to fostering a positive and inclusive workplace culture
• Support the planning and delivery of company events, team activities, and internal initiatives

What We’re Looking For

• Previous experience in an HR administration or generalist HR role
• A good understanding of employment law and HR best practices
• Strong organisational skills, with the ability to manage multiple priorities
• Excellent communication skills and the ability to work with stakeholders at all levels
• High level of discretion when handling confidential information
• Experience using HR systems and producing data reports
• Proficiency in common workplace tools (e.g. Word, Excel, Outlook)
• A proactive, self-motivated approach with a strong sense of ownership

Experience supporting payroll processes or working with external providers would be beneficial.

Additional Information

• Full-time, permanent role
• Standard working hours, Monday to Friday
• Probationary period applies
• Pre-employment checks may be required as part of the hiring process

About the Organisation

Our client is on a mission-led organisation focused on helping individuals navigate the transition from education into employment. By combining technology, partnerships, and insights, they aim to create meaningful opportunities and support long-term career development.