HR Operations Coordinator — Remote (Maternity Cover)

THE ACCESS PROJECT; City Of London; Remote; GBP 14,000 - 16,000; Part time

Benefits offered by this job

25 days annual leave p.a. (pro rata)

PerkBox – discounts, gym, holidays, 6b

Employee Assistance Programme (EAP)

Online Medical assistance 24/7

Interest-free travelcard loans

Cyclescheme loans

2 paid Volunteering Days

1 paid Wellbeing Day

Employer's pensions contributions (3%)

Learning and Development opportunities

Staff Mentoring scheme

Flexible working arrangements

Job summary

The Access Project is seeking an HR Operations Coordinator for maternity cover to support HR and People operations across the organisation. The role focuses on delivering excellent support through strong relationships and ensuring accurate records in BambooHR.

You will work with the Strategy, Finance and Operations team, coordinating HR processes, training managers, and managing onboarding, offboarding, contracts, and benefits administration. This is a part-time fixed-term contract.

Qualifications

• Analytical and systematic problem-solving attributes.
• Passionate about technology and using it to develop efficiencies.
• Previous HR Administrator experience.
• Collaborative approach to business partnering and teamwork across Departments.
• Flexible approach to work and solution oriented.
• Excellent written and verbal communication skills.
• Strong administrative skills and time management skills.
• Excellent attention to detail and high levels of accuracy.
• Able to handle sensitive and private information confidentially and professionally.
• Proficient in using Microsoft 365 applications effectively, incl. SharePoint, data analysis, presentations, and numeracy skills.
• Proactive and supportive team player and willingness to learn.
• Experience of using BambooHR.
• A commitment to the mission and values of The Access Project.

Responsibilities

• Promptly responding and resolving colleague queries from across the organisation.
• Maintaining the BambooHR system to ensure People records are accurate and secure.
• Arranging bookings for Town Halls and Engagement events, organising meeting agendas and catering bookings.
• Updating HR information system guidance documents and delivering training to managers.
• Update employment policies with guidance from the Head of People; manage administration of benefits and recognition awards.
• Manage recruitment administration using Bamboo software and provide proactive updates to hiring managers.
• Managing Onboarding and Offboarding processes using BambooHR, including Employment references, Right to Work, DBS checks and IT access.
• Preparing and issuing employment contracts, ensuring compliance with employment legislation.
• Manage the induction process and arrange induction meetings for new joiners; communicate with hiring managers.
• Coordinate and participate in the virtual phone rota and handle correspondence professionally; oversee handover between rota team members.
• Support the Chief Operations Officer in ensuring Health and Safety and legal requirements.
• Support other operational activities as required.

Skills

Analytical skills

Tech-savvy

HR admin experience

Communication skills

MS 365 proficiency

BambooHR experience

Tools

BambooHR

SharePoint

Data analysis

Job description

The Access Project is seeking an HR Operations Coordinator for maternity cover to support HR and People operations across the organisation. The role focuses on delivering excellent support through strong relationships and ensuring accurate records in BambooHR.

You will work with the Strategy, Finance and Operations team, coordinating HR processes, training managers, and managing onboarding, offboarding, contracts, and benefits administration. This is a part-time fixed-term contract.