HR Onboarding & Records Specialist

Bowmer And Kirkland Limited; East Midlands; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

25 days holiday + 8 bank holidays

Job summary

Bowmer + Kirkland Limited is seeking an HR Assistant to join our Derbyshire team. The role focuses on onboarding new starters, maintaining HR records, and supporting leaver and absence processes.

You will coordinate flexible working requests, support HR inbox queries, and assist in creating HR reports to identify trends and improvements. A proactive, detail-oriented approach and solid IT skills are essential.

Qualifications

• Strong coordination and written communication; sound judgement; attention to detail; understanding of contractual documentation, confidentiality and GDPR.
• Strong IT and data management skills; analytical approach; high level of accuracy; understanding of data protection and record-retention requirements.
• Ability to manage a process independently; confident stakeholder communication; discretion; ability to identify and escape risk.
• Sensitivity and professionalism; developing employment-law knowledge; confident communication; ability to manage deadlines and interdependencies.
• Customer focus; working knowledge of HR policies; sound judgement; confident verbal and written communication; ability to manage competing priorities.
• Discretion; case coordination; attention to detail; resilience; understanding of fair process and sensitive employee matters.
• Organisational skills, professional communication; working knowledge of flexible working requirements; judgement and confidence to raise concerns.
• Strong Excel and analytical skills; ability to present information clearly; project coordination; curiosity and continuous-improvement mindset.
• Strong interpersonal skills; confidence; diplomacy; influencing skills; discretion and integrity.
• Proactive and adaptable approach; accountability; problem-solving; teamwork; commitment to continuous professional development.

Responsibilities

• Support the admin team with the end-to-end onboarding process, including preparing offers and contracts, obtaining approvals and required information, liaising with stakeholders.
• Maintain accuracy and integrity of employee records, HR systems, files and trackers; perform regular checks and drive timely corrective action.
• Support the leaver process from notification through to completion, advising managers on required steps and preparing documentation.
• Coordinate routine family-friendly leave cases; provide guidance, monitor entitlements and liaise with HR Advisors and Payroll on complex matters.
• Assist with administration and workflow for flexible working requests; monitor deadlines and highlight risks.
• Act as first point of contact for HR inbox; resolve routine policy queries and triage as needed.
• Coordinate employee relations case documents; track deadlines and ensure missing information is resolved.
• Support recruitment administration on Itrent; liaise with Communications to post vacancies; assist Recruitment Partner.
• Produce HR management information and reports; identify trends and support policy and process improvements.
• Build relationships with employees, managers, Directors and partners; use judgement to drive timely action and maintain confidence in HR service.
• Manage own workload with autonomy; contribute ideas to improve HR service and share knowledge.

Skills

Coordination

Written communication

Attention to detail

Data protection

Stakeholder communication

Data accuracy

Time management

Organizational skills

Interpersonal skills

Discretion

Problem-solving

Teamwork

Tools

Excel

Job description

Bowmer + Kirkland Limited is seeking an HR Assistant to join our Derbyshire team. The role focuses on onboarding new starters, maintaining HR records, and supporting leaver and absence processes.

You will coordinate flexible working requests, support HR inbox queries, and assist in creating HR reports to identify trends and improvements. A proactive, detail-oriented approach and solid IT skills are essential.