HR & Office Administrator - Starting ASAP

Confidential; Greater London; Hybride; GBP 33 000 - 35 000; Plein temps

Résumé du poste

Confidential in Southwest London is seeking an organised HR & Office Administrator on a fixed term contract. The role is hybrid (minimum 3 days in the office) and full-time, with a 6-month contract that could become permanent.

Salary is £33,000–£35,000 per year. You will support HR, office management, facilities, and IT, ensuring smooth operations and confidential people data handling.

Qualifications

• Experience in office or HR administration.
• Strong organisational skills and attention to detail.
• Proficient IT skills, especially Microsoft 365.
• Experience maintaining accurate records and coordinating meetings.
• Proactive, independent worker with initiative.
• Familiarity with GDPR and confidentiality.

Responsabilités

• HR & People Administration: Recruitment support, onboarding, inductions, offboarding; maintain confidential employee records and HR systems; coordinate training and probation reviews; assist with HR administration.
• Office Management & Administration: Ensure smooth day-to-day office operations; manage reception, post, inquiries, room bookings, supplies and refreshments; create a welcoming environment; identify process improvements.
• Facilities & Health & Safety: Support health & safety administration; coordinate workplace inductions, risk assessments and fire safety; maintain records of accidents and safety actions.
• IT & Systems: Manage IT assets and provide first-line support; coordinate procurement and setup of equipment and devices.
• Senior Stakeholder & Governance Support: Administrative support for Board and committees; assist with internal meetings and events.

Connaissances

Office administration

HR administration

Organisational skills

Microsoft 365

Record keeping

GDPR & confidentiality

Outils

Microsoft 365

Description du poste

HR & Office Administrator (Fixed Term Contract)

Location: Southwest London - Hybrid (minimum 3 days per week in the office)
Contract Type: Fixed Term Contract (6 months, could go perm)
Working Pattern: Full Time

Salary: 33,000 - 35,000

The Opportunity

Our client is seeking an organised, proactive, and people-focused HR & Office Administrator to join their dynamic team. This is a fantastic opportunity for an individual who thrives in a busy environment and is eager to make a genuine impact across various functions including HR, office management, facilities, and IT. If you enjoy a role where no two days are the same and relish the chance to support a purpose-led organisation, this could be the perfect fit!

Key Responsibilities

HR & People Administration

• Support recruitment, onboarding, induction, and offboarding processes.
• Maintain accurate and confidential employee records and HR systems.
• Coordinate training, probation reviews, and wider employee lifecycle administration.
• Support colleagues with general HR and people-related administration.

Office Management & Administration

• Ensure the smooth day-to-day running of the office.
• Manage reception duties, post, inquiries, room bookings, office supplies, and refreshments.
• Create a welcoming and professional environment for staff and visitors.
• Identify opportunities to improve office processes and ways of working.

Facilities & Health & Safety

• Support the administration of health & safety across the organisation.
• Coordinate workplace inductions, risk assessments, and fire safety requirements.
• Maintain accurate records of accidents, incidents, and health & safety actions.

IT & Systems

• Manage organisational IT assets and provide first-line support for basic IT issues.
• Coordinate the procurement and set-up of equipment and devices.

Senior Stakeholder & Governance Support

• Provide administrative support for Board, Committee, and organisational meetings.
• Assist with organising internal meetings, events, and wider organisational activities.

What Our Client Is Looking For

• Previous experience in office administration, HR administration, or a similar support role.
• Strong organisational skills with excellent attention to detail.
• Good IT skills, including Microsoft 365, with the ability to quickly learn new systems.
• Experience in maintaining accurate records and coordinating meetings.
• A proactive approach and ability to work independently while using initiative.
• Understanding of GDPR and confidentiality.

About You!

The ideal candidate will be friendly, approachable, and highly organised, with a knack for keeping everything running smoothly. Key attributes include:

• Excellent communication skills, both written and verbal.
• A calm demeanour, able to prioritise effectively in a busy environment.
• Discretion and trustworthiness when dealing with confidential information.
• A genuine interest in developing HR, office management, and operational skills.

This role offers a unique opportunity to contribute to an organisation that is committed to making a difference. If you are enthusiastic about creating a positive and well-organised workplace and are excited about the prospect of supporting a diverse team, this is a role not to be missed!

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

Office Angels UK is an Equal Opportunities Employer.

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