HR & Office Administrator

Tiger Recruitment; Greater London; On-site; GBP 45,000 - 50,000; Part time

Job summary

Tiger Recruitment are recruiting for a part-time HR & Office Administrator to support the UK West End office. The role runs 22.5 hours per week, from 9:00am to 5:30pm, with a pro rata salary between £45,000 and £50,000.

The successful candidate will manage day-to-day office operations, HR processes, travel, and executive support for senior management, while maintaining confidentiality and professional standards.

Qualifications

• Educated to A-Level standard or equivalent.
• Experience in HR and office administration.
• Demonstrable experience supporting senior management.
• Excellent proficiency in Microsoft Office.
• Exceptional time management and organisational skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Coordinate business travel arrangements and executive support.
• Provide EA support to senior management including diary management and meeting coordination.
• Oversee day-to-day office operations and supplies.
• Administer HR processes such as onboarding/offboarding and contracts.

Skills

Time management

Communication

Organization

Education

A-Level standard

Tools

Microsoft Office

Job description

HR & Office Administrator
West End

Part-time 22.5 hours per week

9:00am to 5:30pm

£45k - £50k pro rata

My client is one of the world’s largest commodity trading companies located in in the West End

The HR & Office Administrator is responsible for the smooth running of the UK office, overseeing day-to-day administration, HR processes, business travel and executive support.

WHAT YOU’LL DO;

• Coordinating business travel arrangements, including flights, trains, hotels, restaurants and taxis.
• Providing executive assistant support to senior management as required, including:
  • Diary management and meeting coordination.
  • Booking meetings, restaurants and catering.
  • Managing comprehensive travel arrangements, including visa applications and second passport arrangements where necessary.
  • Preparing correspondence, reports and presentations.
  • Overseeing the day-to-day running of the office, including:
  • Monitoring and ordering office supplies.
  • Administering incoming and outgoing post and courier deliveries.
  • Meeting and greeting clients, visitors and colleagues from other offices.
  • Arranging security passes for employees and visitors.
  • Answering telephone calls professionally and efficiently, taking clear and detailed messages where necessary.
  • Maintaining a clean, tidy and organised office environment.
  • Managing meeting room bookings and arranging refreshments.
  • Processing expenses.
  • Liaising with building management and contractors regarding the maintenance of office equipment, appliances and furniture.
  • Developing, maintaining and communicating office processes and procedures, and keeping employees informed of relevant office updates and announcements.
  • Managing relationships with office suppliers and contractors.
  • Coordinating first aid, fire marshal and health and safety responsibilities, including relevant checks.
  • Providing administrative support to the Marketing team as required, including coordinating meeting schedules, preparing and maintaining invitation lists, and assisting with other administrative tasks relating to events.

• Organising office events, meetings and functions, including office parties and conference room arrangements.
• Managing general administrative tasks as required, including the processing, monitoring and tracking of invoices.
• Handling confidential information and sensitive matters with discretion.
• Being available to respond to out-of-hours requests, as required.

• Managing UK-specific HR matters and documentation, including:
  • Recruitment and the preparation and issuance of employment contracts.
  • Employee onboarding and offboarding, including starters and leavers.
  • Absence management and record-keeping.
  • HR policies and procedures.
  • Visa and work permit administration.

WHO YOU ARE;

• Educated to A-Level standard or equivalent. A degree-level qualification would be advantageous but is not essential.
• Previous experience in an HR and office administration role.
• Demonstrable experience of supporting and liaising with senior management.
• Excellent proficiency in Microsoft Office.
• Exceptional time management and organisational skills.
• Strong communication skills, both verbal and written.
• Excellent attention to detail and a high degree of accuracy.
• Ability to manage multiple tasks and competing priorities in a fast-paced environment.
• A professional, proactive and organised approach to work.
• A positive, helpful attitude and a willingness to learn and develop.
• Ability to work from the office on all contracted working days.

REF: ARA222429

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.