HR & Executive Assistant

Ultravision; Leighton Buzzard; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player in medical equipment manufacturing is seeking a dedicated HR Administrator to support the Finance Manager and Executive Team. This role involves managing confidential HR tasks, organizing recruitment campaigns, and ensuring smooth office operations. The ideal candidate will have strong communication skills, HR-related qualifications, and at least three years of relevant experience. Join a dynamic team where your contributions will help shape the company culture and support key business activities. If you thrive in a fast-paced environment and are passionate about HR, this opportunity is perfect for you.

Qualifications

• 3+ years experience in HR administration with a focus on confidentiality.
• Proven ability to manage recruitment campaigns and office documentation.

Responsibilities

• Provide HR administration support and manage confidential work.
• Organise recruitment campaigns and manage office documentation.

Skills

Analytical thinking

Communication

Adaptability

Integrity

Confidentiality

Team working

Education

HR Related qualifications

Job description

To provide HR administration support to the Finance Manager for all areas of the company’s HR requirements. To provide secretarial provision to the CEO and Executive Team as and when required so that they are supported successfully in day-to-day business activity. Implementing cultural policies and procedures in line with the business requirements.

Key Duties and Responsibilities:

HR Administration and Confidential Work

• To be responsible for all work of a confidential nature such as Human Resources.
• To be the liaison with the external HR provider, managing issues and coordinating advice received with the business in a timely manner.
• Organising approved recruitment campaigns for the Directors and Managers within agreed time frames.
• Arranging and organising new starters and Leavers and producing the relevant paperwork.
• Initiating attendance meetings for Absence, Welfare and Long-term sick.
• Any other Ad hoc HR services that are needed within the business.
• To champion the company culture and work with the external cultural consultant on implementation and ongoing effectiveness of policies and behaviours.

PA and Office Management

• To deliver all typing of Company correspondence such as letters, memos, monthly report, emails, labels and forms.
• To organise business travel and accommodation for Company Directors, staff and visitors effectively.
• To be responsible for taking accurate minutes at various Company meetings as and when required and distributing them as necessary.
• To co-ordinate and distribute agendas for monthly board meetings. This will involve communicating with the Global PA.
• To co-ordinate the organisation of meetings for Directors and Managers of the business.
• Manage all office documentation so it is filed in an orderly fashion and easily accessible when needed.
• To provide office management including stationery ordering, arranging Christmas and social events, visitor meet and greets and lunches for key business meetings.
• Organising the purchasing of employee welfare items and staff rewards.
• To provide documentation/policies for cultural change requirements, in line with the business needs.

Education:

Qualifications: HR Related qualifications

Experience: 3 Years experience within a similar role, must have experience of taking meeting minutes.

Personal Qualities: Analytical thinking, Communication, Adaptability, Integrity, Confidentiality and Team working.

Seniority level

Mid-Senior level

Employment type

Full-time

Industries

Medical Equipment Manufacturing