HR Coordinator - Group Reward

Subsea7; Westhill; On-site; GBP 42,000 - 60,000; Full time

Job summary

Subsea7 is seeking a Group Reward Coordinator to join our team in Westhill, Aberdeen, Sutton (London) on a staff basis. You will support the Group Reward Specialist and Global HR in coordinating global reward and mobility activities, providing staff support and contributing to reporting and budgeting efforts.

Key responsibilities include the annual salary review, incentive scheme administration, and maintaining data accuracy across systems.

Qualifications

• Practical understanding of HRIS systems (SAP SuccessFactors or similar).
• Proven experience in a similar reward/mobility role.
• Strong Excel reporting and analytics skills.
• Experience handling confidential data with discretion.

Responsibilities

• Co-ordinate annual global reward processes including salary review and incentive schemes.
• Respond to global HR queries on reward and mobility policies.
• Maintain reward and mobility data and reporting in systems.
• Support Global HR teams and employees with mobility-related queries.

Skills

SAP SuccessFactors

Excel

SharePoint

Data reporting

Education

Higher or HND

Tools

SAP SuccessFactors

Excel

SharePoint

Job description

Group Reward Coordinator

We are looking for a Group Reward Coordinator to join our team at our Westhill, Aberdeen or Sutton, London office on a staff basis.

The position of Group Reward Coordinator reports to the Group Reward Specialist. The selected candidate will be responsible for supporting the co-ordination of Group Reward and Global Mobility activities. The role will support the wider Global HR Teams and assist employees and managers where appropriate.

What will you be doing?

Reward

• Supporting the Group Reward Specialist in the efficient co-ordination and administration of annual global reward processes, including the global annual salary review and employee incentive scheme processes.
• Coordinating day to day queries from global HR teams on global reward and Mobility processes and policies ensuring delivery of an efficient, timely and accurate service to the business.
• Assisting towards accurate completion of any mandatory internal and external reward and mobility reporting, including the Annual Remuneration Report and mandatory market surveys.
• Maintaining all support materials for global HR teams on reward and mobility policies and processes.
• Supporting Global HR teams and employees with incentive scheme related queries.
• Maintaining accurate data on all external group reward and mobility provider sites.
• Support management and administration of Reward and Mobility providers, subscriptions, and invoices.

Global Mobility

• Manage the administration of global mobility assignments in SuccessFactors, including assignment approvals, initiation processes, and the coordination of tax and international medical insurance support for assignees.
• Administering the Group Medical scheme for Subsea7 Expats with support from External provider to ensure high standard of service to employees.
• Support Global HR teams and employees with queries related to Expat Medical Scheme.
• Collating and monitoring global assignment costs to provide accurate reporting for Group analysis and budgeting purposes.
• Monitor the completion of mandatory mobility tasks such as tax initiations, tax transparency training and set up of modified payrolls to ensure compliance.
• Support local HR teams in review of local assignment related allowances, practices and addendums.
• Assist with reviewing reward and mobility processes and procedures to standardise ways of working and improve efficiency.
• Support the Group Reward Specialist and Group HR Director in any specific Reward or Global Mobility related project work.

Reporting

• Provide support to Global HR Teams and wider business on adhoc HR reporting.
• Undertake regular audits of Reward, Mobility and HR data in Success Factors to ensure accuracy.

Main Interfaces

External

• Global Mobility data and salary survey providers
• Incentive Scheme Administrators
• Mobility Tax Advisors
• Insurance providers

Internal

• Group and Global HR Teams
• Group Tax, Legal, Treasury, Investor Relations, Finance, Insurance, SCM and Communications
• Global Employees & Managers where relevant

What experience would we like you to have?

• A Practical understanding of Human Resources Information Systems - SAP Success Factors or aptitude to learn new systems quickly.
• Demonstrable experience in a similar role.
• Comprehensive proficiency and knowledge in Excel, with good attention to detail and experience of building and maintaining reporting and analytics.
• Proficient in Microsoft Office 365, particularly Excel and SharePoint.
• General Education: Educated to Higher, HND or equivalent level as a minimum
• Demonstrates credibility and professionalism, accustomed to handling large sets of confidential and sensitive information and deliver with discretion.
• Demonstrate a willingness to learn and advance understanding of Reward and Global Mobility practices within the industry.
• Proven ability to manage several tasks at once and ensure effective delivery of priorities.
• Numeric with advanced planning and organising skills, able to deliver within multiple and sometimes competing deadlines.
• Ability to work autonomously, taking initiative and ownership, whilst also able to work collaboratively with colleagues and key stakeholders.
• Comfortable working with remote based colleagues i.e. global locations and varied time-zones
• with remote based colleagues i.e. global locations and varied time-zones