HR Coordinator (Architecture)

THE CROWD; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Competitive benefits package

People-focused culture

Job summary

The Crowd is seeking a people-focused HR Coordinator to join our London studio. You will guide employees, manage onboarding/offboarding, contracts, and visa applications, and support the HR Manager in coordinating the employee lifecycle.

Ideal candidates have 1+ years of HR experience in a fast-paced environment and are eager to grow within a creative, international setting. A competitive benefits package and collaborative culture are offered.

Qualifications

• Solid understanding of HR processes and best practices.
• Knowledge of UK employment law is a plus within an international context.
• Excellent written and verbal communication skills.
• Experience with onboarding and offboarding processes.
• Ability to manage payroll-related tasks with accuracy.
• Adept at multitasking in a fast-paced environment.

Responsibilities

• Be first point of contact for employee queries.
• Support onboarding and offboarding processes.
• Coordinate full employee lifecycle including offers, contracts, and visa applications for new hires.
• Maintain immigration records and ensure compliance with sponsorship duties.
• Handle contract variations such as extensions, title changes, and salary adjustments.
• Oversee HRIS and keep employee records up to date.
• Coordinate end-to-end recruitment processes, including interviews scheduling.
• Update HR documentation and templates.
• Manage employee benefits and schemes.
• Assist payroll and finance in related administration and audits.
• Administer access to platforms and systems for employees.
• Facilitate ongoing feedback and performance evaluations.
• Maintain birthday records on the team calendar.

Skills

HR processes

UK employment law

Communication

Onboarding & offboarding

Payroll support

Multi-tasking

Sponsorship management

Tools

Office365

HRIS

Job description

About The Role:

Our client, an innovative large architecture practice known for their forward-thinking approach, are currently seeking a people focused HR Coordinator to join their collaborative team based in London. This well-established practice specialises in developing groundbreaking designs across various sectors.

As the HR Coordinator, your responsibilities will involve providing guidance to employees, managing the onboarding and offboarding processes, overseeing employment contracts and visa applications, facilitating feedback and evaluation procedures, and maintaining the People team calendar. This role will support the HR Manager in administering and coordinating the employee life cycle, making it an ideal opportunity for candidates with 1+ years of HR experience in a fast-paced environment looking to progress their career.

This position offers a rewarding experience within a dynamic, international, and highly ambitious creative environment, where strong multitasking, organisational and administrative skills are a must. You will have the opportunity to contribute to your own professional growth by being part of a studio that constantly pushes boundaries. Our client provides a competitive benefits package, fosters a people-focused work culture, and cultivates a collaborative environment.

Key Responsibilities:

• Be first point of contact for employee queries
• Support employee onboarding and offboarding processes
• Coordinate full employee lifecycle by managing employment offers, contracts, and visa applications for new hires
• Maintain immigration records and ensure compliance with employer duties in the Sponsorship Management System
• Handle employment contract variations, such as extensions, title changes, and salary adjustments
• Oversee the HRIS and ensure accurate and up-to-date employee information
• Coordinate end-to-end recruitment processes, including scheduling interviews
• Update and maintain HR documentation and templates
• Manage employee benefits and schemes
• Coordinator payroll, finance administration and support audits alongside the finance department
• Administer employee access to relevant platforms and systems
• Facilitate ongoing feedback and evaluation processes
• Maintain employee birthday records on the team calendar

Key Skills/Requirements:

• Strong understanding of HR processes, procedures, and best practices
• Knowledgeable in UK employment law, international a plus
• Prior experience in a similar role in a fast-paced environment, ideally in architecture or a creative industry
• Excellent written and verbal communication skills
• Proficient in Office365
• Familiarity with HRIS is advantageous
• Passionate about working with people and eager to grow in the HR field
• Exceptional communication and problem-solving abilities

The Crowd is an equal opportunities employer and agency.