HR Coordinator (Architecture)

The Crowd; City Of London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

The Crowd, a London-based architecture practice, is seeking a people-focused HR Coordinator to join their collaborative team.

You will guide employees, manage onboarding/offboarding, contracts and visa applications, and maintain HRIS and calendars in support of the HR Manager.

With 1+ years in a fast-paced HR role (ideally in architecture or a creative environment), you will thrive on coordination, attention to detail, and clear communication.

Qualifications

• 1+ years HR experience in a fast-paced environment
• Experience in architecture or creative industry preferred
• Excellent written and verbal communication
• Proficient in Office365
• Knowledge of UK employment law
• Experience with onboarding/offboarding processes
• Familiarity with HRIS systems
• Ability to coordinate payroll and benefits

Responsibilities

• Be first point of contact for employee queries
• Support onboarding and offboarding processes
• Coordinate full employee lifecycle including offers, contracts and visas
• Maintain immigration records and Sponsorship Management System compliance
• Handle contract variations (extensions, title changes, salary updates)
• Oversee the HRIS and keep employee data up to date
• Coordinate end-to-end recruitment and interview scheduling
• Update and maintain HR documentation and templates
• Manage employee benefits and schemes
• Coordinate payroll and finance administration with the finance team
• Assist audits with finance and HR processes
• Administer access to platforms and systems
• Facilitate ongoing feedback and evaluations
• Maintain employee birthday records in the team calendar

Skills

HR processes

UK employment law

Communication skills

Office365

HRIS

Recruitment coordination

Payroll coordination

Attention to detail

Job description

About The Role:

Our client, an innovative large architecture practice known for their forward-thinking approach, are currently seeking a people focused HR Coordinator to join their collaborative team based in London. This well-established practice specialises in developing groundbreaking designs across various sectors.

As the HR Coordinator, your responsibilities will involve providing guidance to employees, managing the onboarding and offboarding processes, overseeing employment contracts and visa applications, facilitating feedback and evaluation procedures, and maintaining the People team calendar. This role will support the HR Manager in administering and coordinating the employee life cycle, making it an ideal opportunity for candidates with 1+ years of HR experience in a fast-paced environment looking to progress their career.

This position offers a rewarding experience within a dynamic, international, and highly ambitious creative environment, where strong multitasking, organisational and administrative skills are a must. You will have the opportunity to contribute to your own professional growth by being part of a studio that constantly pushes boundaries. Our client provides a competitive benefits package, fosters a people-focused work culture, and cultivates a collaborative environment.

Key Responsibilities:

• Be first point of contact for employee queries
• Support employee onboarding and offboarding processes
• Coordinate full employee lifecycle by managing employment offers, contracts, and visa applications for new hires
• Maintain immigration records and ensure compliance with employer duties in the Sponsorship Management System
• Handle employment contract variations, such as extensions, title changes, and salary adjustments
• Oversee the HRIS and ensure accurate and up-to-date employee information
• Coordinate end-to-end recruitment processes, including scheduling interviews
• Update and maintain HR documentation and templates
• Manage employee benefits and schemes
• Coordinator payroll, finance administration and support audits alongside the finance department
• Administer employee access to relevant platforms and systems
• Facilitate ongoing feedback and evaluation processes
• Maintain employee birthday records on the team calendar

Key Skills/Requirements:

• Strong understanding of HR processes, procedures, and best practices
• Knowledgeable in UK employment law, international a plus
• Prior experience in a similar role in a fast-paced environment, ideally in architecture or a creative industry
• Excellent written and verbal communication skills
• Proficient in Office365
• Familiarity with HRIS is advantageous
• Passionate about working with people and eager to grow in the HR field
• Exceptional communication and problem-solving abilities

The Crowd is an equal opportunities employer and agency.