HR Coordinator And Onboarding Specialist

Orion Electrotech - Engineering & Technical; Coleshill Heath; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 Days Holiday

Bank Holidays

Birthday Off

Enhanced Pension

Private GP Access

Job summary

Orion Electrotech - Engineering & Technical is seeking an organized HR Coordinator & Onboarding Specialist for a fixed-term contract in Solihull/Birmingham with hybrid working. The role covers onboarding, HR administration, and employee support through the onboarding journey until September 2027.

Requirements include Level 3 CIPD and at least 3 years in HR/onboarding, with strong communication, discretion, and proficiency in Google Workspace and HR systems.

Qualifications

• Minimum Level 3 CIPD qualification.
• At least 3 years in HR, onboarding, recruitment coordination, or HR administration.
• Proven ability to coordinate end-to-end onboarding processes.

Responsibilities

• Coordinate end-to-end onboarding for new employees.
• Maintain HR records and administer HR processes.
• Provide first-line guidance to employees and managers on policies.

Skills

Onboarding coordination

HR administration

Communication skills

Attention to detail

Discretion with confidential info

Education

Level 3 CIPD qualification

Tools

Google Workspace

SmartSheets

HR systems/ATS

Job description

HR Coordinator & Onboarding Specialist (Fixed-Term Contract)

Solihull, Birmingham (Hybrid Working)

Full-Time 37 Hours per Week Fixed-Term Contract Until September 2027

25 Days Holiday Bank Holidays Birthday Off Enhanced Pension Private GP Access

Are you an organised and people-focused HR professional who thrives on creating exceptional employee experiences?

We are looking for an HR Coordinator & Onboarding Specialist to join a growing HR team and take ownership of the entire onboarding journey. This is an exciting opportunity to play a key role in welcoming new employees, supporting managers, maintaining HR records, and helping to create a positive and engaging workplace culture.

If you enjoy working in a fast-paced environment, building relationships across a business, and ensuring every new starter has a seamless experience, we'd love to hear from you.

The Role

As the HR Coordinator & Onboarding Specialist, you will be responsible for coordinating all aspects of employee onboarding while providing essential HR administrative support and first-line guidance to employees and managers.

You’ll become a trusted point of contact, ensuring HR processes run smoothly and helping to drive a positive employee experience throughout the business.

Key Responsibilities

Employee Onboarding

• Manage the end-to-end onboarding process for new employees


• Prepare offer letters, contracts, onboarding packs, and HR documentation


• Coordinate inductions, orientation programmes, and first-day arrangements


• Liaise with managers to ensure equipment, system access, and resources are in place


• Monitor onboarding checklists and ensure compliance requirements are completed on time


• Conduct onboarding follow-ups during probation periods


• Gather feedback from new starters and managers to enhance onboarding processes


• Support the delivery of company-wide HR induction programmes

HR Administration

• Maintain accurate employee records and HR systems


• Process employee changes including transfers, promotions, and leavers


• Support benefits administration and employee queries


• Provide information to support payroll processes


• Produce HR reports and documentation


• Manage employment verification requests and routine HR correspondence


• Ensure HR records are compliant and confidential

Employee & Manager Support

• Act as a first point of contact for HR-related queries


• Provide guidance on policies, procedures, and onboarding requirements


• Support employee engagement initiatives and internal communications


• Assist with training coordination, recognition programmes, and company events


• Help foster an inclusive and positive working environment

Compliance & Continuous Improvement

• Stay up to date with HR legislation and best practice


• Identify opportunities to improve HR processes and efficiencies


• Maintain documentation and records to support audits and reporting requirements

About You

• Level 3 CIPD qualification


• At least 3 years' experience within HR, onboarding, recruitment coordination, or HR administration


• Excellent organisational and time management skills


• Strong written and verbal communication abilitiesA high level of attention to detail and accuracy


• The ability to handle confidential information with discretion


• Experience using HR systems and applicant tracking platforms


• Good working knowledge of Google Workspace and SmartSheets

INDENG