Recruitment & HR Administrator

Confidential; Thame; Hybrid; GBP 27,000 - 31,000; Full time

Benefits offered by this job

Annual bonus

Holiday entitlement

Pension scheme

Free parking

Hybrid working

Recruitment & HR exposure

Team events

Job summary

Confidential in Thame is seeking a Recruitment and HR Administrator to join our team on a hybrid basis. You will manage end-to-end recruitment, onboarding new employees, and support HR processes while maintaining accurate personnel records.

This varied role involves building relationships across stakeholders, conducting candidate screening via Teams, and producing recruitment and HR reports to support operation needs.

Qualifications

• Experience in recruitment, HR administration, or a combined role.
• Strong organisational and communication abilities.
• Ability to manage multiple priorities and deadlines.
• Professional and confidential handling of sensitive information.

Responsibilities

• Manage end-to-end recruitment process from advertising to onboarding.
• Screen candidates via Microsoft Teams and coordinate interviews.
• Support final-stage interviews and assessment centres with management.
• Create and maintain talent pools to support future hiring needs.
• Post and manage vacancies on multiple job boards and review advert efficiency.
• Complete Right to Work checks, generate contracts, request references, and onboard new starters.
• Maintain recruitment and HR systems and accurate employee records.
• Provide HR admin support: absences, leavers, status changes, maternity/paternity, grievances, and disciplinary processes.
• Produce weekly and monthly recruitment activity and department performance reports.
• Build strong relationships with internal stakeholders, field teams, clients and suppliers.
• Attend quarterly field visits to stay aligned with roles and requirements.

Skills

Recruitment coordination

HR administration

People skills

Organisational skills

Communication skills

Multi-tasking

Stakeholder management

Attention to detail

Confidential handling

Education

CIPD (desirable)

Tools

ATS

HRIS

Microsoft Teams

Microsoft Excel

MS Word

Job description

Job Title: Recruitment and HR Administrator

Location: Thame (Hybrid Working - 2 days in the office, 3 days from home)

Contract Details: Full-Time, Permanent

Hours: Monday to Friday, 8:30am-5:00pm or 9:00am-5:30pm (1 hour lunch)

Salary: 27,000 - 31,000 per annum

• - 5% annual company bonus
• - 25 days holiday plus your birthday off, rising to 30 days with length of service plus bank holidays
• - Pension scheme
• - Free parking
• - Hybrid working
• - Exposure to both Recruitment and HR functions
• - Company events and team activities

The Role

This is a varied position that combines recruitment coordination with HR administration. You'll be responsible for attracting and onboarding new employees, supporting HR processes, maintaining accurate employee records, and helping ensure the smooth operation of both departments.

Responsibilities

• - Manage the end-to-end recruitment process, from advertising vacancies through to onboarding successful candidates
• - Conduct candidate screening interviews, primarily via Microsoft Teams
• - Support final-stage interviews and assessment centres alongside management teams
• - Create and maintain talent pools to support future hiring needs
• - Post and manage vacancies across multiple job boards, reviewing advert effectiveness and candidate attraction strategies
• - Complete Right to Work checks, contract generation, reference requests, and new starter administration
• - Maintain and update recruitment and HR systems, ensuring accurate employee records
• - Support HR administration including absence management, leavers, change of status requests, maternity/paternity administration, grievances, and disciplinary processes
• - Produce weekly and monthly reports on recruitment activity and department performance
• - Build strong relationships with internal stakeholders, field teams, clients, and suppliers
• - Complete quarterly field visits to maintain knowledge of roles and operational requirements

Skills & Attributes

• - Previous experience within recruitment, HR administration, or a combined Recruitment/HR role or a similar position
• - A positive, proactive attitude with strong people skills
• - Excellent organisational and administrative skills
• - Strong communication skills, both written and verbal
• - Ability to manage multiple priorities and deadlines
• - Confident speaking with candidates and stakeholders at all levels
• - Proactive and solutions-focused approach
• - High level of accuracy and attention to detail
• - Professional and confidential approach when handling sensitive information
• - Strong relationship-building abilities

Desirable Skills

CIPD qualification or working towards CIPD is desirable but not essential. The company is committed to supporting learning and development and will provide the opportunity to work towards a CIPD qualification.

Technologies

• - Microsoft Teams
• - Microsoft Word and Excel
• - Applicant Tracking Systems (ATS)
• - HR Information Systems (HRIS)

Please note, applicants must live within a reasonable commuting distance of the head office in Thame, Oxfordshire, as regular attendance will be required.