HR Coordinator - 6 month FTC

Entangled Future; Reading; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Oxford Quantum Circuits is seeking an HR Coordinator for a 6-month FTC in Reading. This hybrid role will be based three days per week at the Reading office and will support day-to-day HR administration across the employee lifecycle, ensuring data accuracy and compliant processes.

You will partner with IT, Talent Acquisition, Finance and hiring managers to maintain confidential information, support onboarding/offboarding, and handle payroll and benefits inputs within deadlines.

Qualifications

• Proven experience in HR administration or HR operations.
• Experience running end-to-end onboarding logistics.
• Experience maintaining employee records in HRIS.
• Strong data privacy and confidentiality handling.
• Proficient with Google Workspace tools.
• Cross-functional collaboration with IT, Finance, and Hiring Managers.

Responsibilities

• Manage end-to-end employee lifecycle from offer to offboarding.
• Maintain accurate HR data across systems and collaborate with IT and Finance.
• Draft employment contracts and correspondence using standardized templates.
• Coordinate payroll inputs and benefits data with stakeholders.

Skills

HR administration

Onboarding logistics

HRIS

Data privacy

Google Workspace

Cross-functional collaboration

Contract/offer management

Attention to detail

Tools

HiBob

Workable

Zinc

Job description

HR Coordinator - 6 month FTC at Oxford Quantum Circuits, Reading, England, United Kingdom. A mid-level full time position in the People team, listed under business operations.

Power the people processes that support OQC’s next stage of growth. You will deliver accurate, timely, and consistent operational HR support across the employee lifecycle, ensuring our team and managers have a seamless, dependable experience as we scale. By taking ownership of day-to-day HR administration and continuous process improvements, you will help establish a solid operational foundation that enables the wider People team to deliver on strategic priorities.

The Role

You will be the backbone of our day-to-day people operations, managing the employee journey from offer acceptance through to offboarding. You will champion operational accuracy and data integrity across our HR platforms, coordinate cross-functionally with IT, Talent Acquisition, Finance, and hiring managers, and act as a reliable first point of contact for employee queries. This is a hybrid position based three days per week at our Reading office, working independently within established frameworks while handling confidential and sensitive employee data.

What You'll Be Working On

• Drive end-to-end onboarding and offboarding: Manage pre-employment checks, contracts, induction prep, and IT arrangements to guarantee a polished, welcoming new-starter experience.
• Own employee lifecycle administration: Draft employment contracts, promotional letters, contractual amendments, and probation correspondence using standardized processes and templates.
• Safeguard HR data and systems: Maintain up-to-date and accurate employee records in HiBob, resolve data discrepancies, and uphold strict data protection and confidentiality standards.
• Coordinate payroll and benefits inputs: Collate, review, and submit monthly payroll variations (new joiners, leavers, salary adjustments) within key deadlines, escalating complex queries appropriately.

Requirements

• Proven experience in an HR administration, HR coordination, or HR operations role managing routine employee lifecycle workflows.
• Demonstrated success running end-to-end onboarding logistics and pre-employment checks to strict deadlines.
• Practical experience maintaining employee records and data within HR Information Systems (HRIS) or related databases.
• Strong organisational and prioritisation skills, with the ability to manage competing deadlines independently and with high attention to detail.
• Clear, professional written and verbal communication skills, paired with a sound understanding of when to esc...
• Cross-functional collaboration skills, with experience following up with stakeholders (e.g., IT, Finance, Hiring Managers) to keep processes moving forward.
• Solid awareness of data privacy and experience handling confidential personnel information.
• Working proficiency with Google Workspace tools (Docs, Sheets, Gmail).

Nice to Have

• Experience working in a fast-paced, high-growth, or scaling tech/engineering organisation.
• Direct experience with tools such as HiBob, Workable, or Zinc.
• Experience preparing routine payroll change files or administering benefits, leave, and absence programs.
• Experience tackling administrative backlogs and driving process improvement or documentation updates.