Hr Administrative Assistant (7-Month Ftc) - London, England

Ritz Recruitment; Greater London; Hybrid; GBP 24,000 - 32,000; Full time

Job summary

Ritz Recruitment Ltd in London is seeking an organised HR Administrative Assistant to join a supportive HR team. You will provide admin support across recruitment, onboarding, HR systems, payroll assistance, reporting and employee records in a busy, collaborative environment.

This full-time role runs on a Monday–Friday schedule, with a hybrid pattern (four days in the office and one day at home) for a 7-month FTC.

Qualifications

• Confidentiality and professionalism are essential.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and HR systems.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Providing administrative support to the HR team.
• Managing the HR inbox and responding to employee queries.
• Maintaining accurate employee records and updating HR systems.
• Producing monthly reports, including headcount and organisational charts.
• Supporting recruitment activities, including interview scheduling and reference checks.
• Preparing HR documentation and employee correspondence.
• Coordinating onboarding processes and new starter administration.
• Managing onboarding and offboarding administration, including leaver communications.
• Supporting monthly payroll administration and pension communications.
• Processing invoices and assisting with ad hoc HR projects.

Skills

Organised

Attention to detail

Confidentiality

Communication skills

Microsoft Office

HR systems

Tools

HR systems

Payroll software

Job description

We are seeking an organised and proactive HR Administrative Assistant to join a supportive HR team. This is an excellent opportunity to gain hands-on experience across recruitment, onboarding, HR systems, payroll support, reporting, and employee administration within a busy and collaborative environment.

Duties:

• Providing administrative support to the HR team.
• Managing the HR inbox and responding to employee queries.
• Maintaining accurate employee records and updating HR systems.
• Producing monthly reports, including headcount and organisational charts.
• Supporting recruitment activities, including interview scheduling and reference checks.
• Preparing HR documentation and employee correspondence.
• Coordinating onboarding processes, induction plans, and new starter administration.
• Managing onboarding and offboarding administration, including leaver communications.
• Supporting monthly payroll administration and pension communications.
• Processing invoices and assisting with ad hoc HR projects.

The ideal candidate:

• Highly organised with excellent attention to detail.
• Understands the importance of confidentiality and professionalism.
• Possesses strong written and verbal communication skills.
• Confident using Microsoft Office and HR systems.
• Able to manage multiple priorities in a fast-paced environment.
• Proactive, adaptable, and eager to develop a career in HR.
• Works well independently and as part of a team.

This is a full-time position working Monday to Friday, 9:00am-6:00pm, with a hybrid working pattern of four days in the office and one day working from home.

HR Administrative Assistant (7-Month FTC) - London, England London, England