HR Coordinator

HR Dept; Swindon; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Health Cash Plan

Pension Scheme

Free on-site Parking

25 Days Holiday + BH

Job summary

HR Dept in Swindon is seeking a proactive HR Coordinator to join our office-based team. You will manage client employee lifecycle activities, oversee onboarding, HRIS updates, payroll liaison, and policy updates, working closely with Advisors and Consultants to deliver high-quality service.

The ideal candidate is highly organised with strong communication skills, a foundation in employment law, and experience with MS Office and HRIS/CRM systems. 25 days holiday plus benefits offered.

Qualifications

• Experience in HR administration in a fast-paced setting.
• Foundation in employment law and HR best practices.
• Exceptional organisation skills and attention to detail.
• Strong communication – both written and verbal.

Responsibilities

• Oversee onboarding processes for clients and draft offer letters and contracts.
• Set up and maintain client HRIS systems and update changes.
• Conduct DBS and DVLA checks and ensure security screening is in place.
• Manage probation periods and draft outcome letters, liaising with Advisors.
• Liaise with payroll for monthly payroll activities and queries.

Skills

HR administration

Organisational skills

Communication

Attention to detail

Tools

MS Office

CRM systems

HRIS

Job description

HR Coordinator

Location: Swindon (Office Based)
Salary: £28-£30K DOE
Reporting to: Head of HR Consultancy
Holiday: 25 Days + BH

Other Benefits:

Health Cash Plan, Pension Scheme, Free on-site Parking

We're looking for a proactive and detail-oriented HR Coordinator to join our dynamic HR Consultancy Team, based in Swindon. Reporting to the Head of HR Consultancy, you'll play a vital role in managing client employee lifecycle activities, fully taking ownership of the function while working in collaboration with our Advisers and Consultants in the execution of high-quality delivery of service.

This is an ideal role for someone highly organised, proactive and keen to develop their career in HR.

What You'll Be Doing:

You will oversee and support the following activities in support of our clients:

Employee Lifecycle Management

• Managing the onboarding processes for our clients, including drafting offer letters, contract population, new starter paperwork and referencing, ensuring each step is effectively monitored
• Set up and maintain client HRIS systems, including adding new starters, updating changes, setting leavers and uploading documentation
• Complete DBS and DVLA checks, as well as ensuring appropriate security screening is in place as necessary
• Manage employee probationary periods, issuing documentation to managers, and drafting outcome letters, escalating to Advisors / Consultants as necessary
• Managing and drafting contract amendment documentation, ensuring changes are appropriately updated on relevant systems and liaising with payroll as needed
• Completing monthly payroll liaison activities along with dealing with any queries from clients and payroll providers
• Conducting exit interviews, and issuing leaver documentation, liaising with all relevant parties
• Tracking issued documentation, and highlighting issues to Advisors / Consultants, following up as directed
• Maintaining and updating appropriate process flow charts, identifying improvements in existing processes
• Maintaining documented procedures for each client to cover all lifecycle activities

Learning and Development

• Managing the HR Dept learning platform, including setting up, allocation and monitoring of training, reporting as required to clients

• Supporting external training logistics and material preparation

Employee Relations Support

• Supporting HR Advisors and Consultants with note taking at informal or formal meetings

Other

• Reviewing, creating and updating HR policies and client handbooks

• Maintaining and auditing client files, ensuring compliance
• Supporting Advisors and Consultants on client HR projects, such as benchmarking, and employee engagement initiatives.

What We're Looking For:

• HR administration experience in a fast-paced setting
• A foundation in employment law and HR best practices
• Exceptional organisation skills and attention to detail
• Strong communication - both written and verbal
• Confident using MS Office (Word, Excel, PowerPoint) & CRM systems and HRIS
• Bonus points for commercial awareness of SME needs

The Right Fit Will Be Someone Who:

Is client-focused with a commercial mindset, who is able to think on their feet, juggle competing deadlines with ease, and solve problems quickly. Pays close attention to the little things that matter. Brings a professional, can-do attitude every day.

Why Join Us?

You'll be part of a collaborative and supportive team that genuinely cares about doing great work for clients. This is an ideal opportunity if you're looking to deepen your HR experience and build a long-term career in HR.