HR & Office Administrator

Totalwellnessacupuncture; Greater London; Hybrid; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Five weeks' annual leave

Contributory pension

Discretionary Christmas bonus

Office-based SW1 location

Friendly team environment

Job summary

Totalwellnessacupuncture is seeking an experienced HR & Office Administrator to join a private office in SW1, Central London. This permanent, full‑time, office‑based role combines HR administration with day‑to‑day office coordination, reporting to the Head of HR.

You will manage contracts, onboarding, payroll support and HR records while keeping the office running smoothly. Ideal candidates are highly organised, discreet and proactive, with strong IT skills and Excel proficiency.

Qualifications

• Experience with HR administration is required.
• Confident, personable and highly organised.
• Experience supporting HR processes including onboarding, contracts, payroll, or benefits.

Responsibilities

• Draft contracts of employment and other HR documentation.
• Coordinate onboarding and induction for new employees.
• Support reference and background checks.
• Assist with payroll administration and pension communications.
• Maintain HR data and attendance records.
• Produce HR reports.
• Provide basic IT support and office reception.
• Organise staff events and manage the office calendar.

Skills

HR administration

Office administration

Payroll administration

Excel skills

Microsoft Office

Job description

HR & Office Administrator

SW1, Central London

Permanent | Full-time | Office-based

Hours: 9.15am – 5.45pm, Monday to Friday

Salary: £30,000pa-£35,000pa DOE

We are recruiting an experienced HR & Office Administrator to join our client, a private office in SW1.

This is a varied and responsible position combining HR administration with the day-to-day coordination of a busy office. We are looking for someone who is confident, personable and highly organised – someone who enjoys being the person colleagues can rely on to get things done. Experience with HR administration required.

Reporting to the Head of HR, you will provide administrative support throughout the employee lifecycle while also helping to ensure the smooth running of the office.

The environment is professional and close-knit, so alongside strong administrative skills, personality and resilience are particularly important.

What will you be doing?

HR Administration

• Drafting contracts of employment and other employment documentation
• Supporting reference and background checks
• Coordinating the onboarding of new employees, including preparing induction packs and meeting new starters
• Issuing probationary review reminders and ensuring relevant documentation is completed
• Maintaining accurate employee information within the HR database and time & attendance system
• Monitoring absence records, producing regular reports and highlighting relevant issues
• Assisting with monthly, fortnightly and seasonal payroll administration
• Issuing pension auto-enrolment communications
• Supporting the administration of employee benefits, including private medical insurance
• Processing expenses and supporting joiner and leaver administration
• Assisting with disciplinary and grievance administration
• Supporting Health & Safety administration and routine office checks
• Booking staff training including first aid, fire marshal and IT training
• Producing HR reports as required
• Supporting leave administration and associated payroll documentation

Office Administration

Alongside your HR responsibilities, you will be an important point of contact for general office administration. Duties will include:

• Acting as the office's go-to person for day-to-day administrative support
• Providing basic IT assistance and helping resolve straightforward queries
• Providing secretarial cover in the absence of the PA
• Providing Reception cover during breaks and arranging temporary holiday cover when required
• Supporting the management of the company's archive database and liaising with the external archive provider
• Helping to organise staff events, including the annual Christmas party
• Taking ownership of general administrative tasks to help ensure the office runs smoothly

About You

We are looking for someone with proven administration experience, ideally with exposure to HR administration or a role involving a combination of HR and wider office responsibilities. You will be:

• Highly organised with excellent attention to detail
• Self-motivated and able to take ownership of your workload
• Confident, personable and an excellent communicator
• Resilient and comfortable working with a range of personalities
• Able to use initiative and recognise what needs doing without always waiting to be asked
• Discreet and trustworthy when handling confidential information
• Comfortable juggling competing priorities in a busy office
• Happy working as part of a close-knit team while also working independently
• Strong with IT and Microsoft Office, with particularly good Excel skills preferred

Previous experience supporting HR processes including onboarding, contracts, payroll administration, employee records or benefits would be highly desired

Above all, we're looking for someone who enjoys being part of a close-knit team. The office has a genuinely friendly culture with plenty of humour and collaboration, balanced with a professional approach to delivering excellent service.

What's on Offer?

• £30,000-£35,000 per annum dependent on experience
• Immediate start available following successful interview
• Excellent benefits package
• Five weeks' annual leave
• Contributory pension
• Discretionary Christmas bonus
• Stable, long-established organisation
• Friendly, supportive and sociable team environment
• Varied and autonomous role with genuine responsibility from day one

Why Apply?

This is a fantastic opportunity for an experienced HR administrator who enjoys variety and wants to become an integral part of a professional, established office.

It would particularly suit someone who enjoys being at the heart of an organisation – building relationships, solving problems, keeping things organised and being the dependable person colleagues know they can turn to.

This is a fully office-based position in SW1, Central London.