HR Coordinator

Connect It Utility Services Limited; Southampton; On-site; GBP 26,000 - 32,000; Full time

Job summary

Connect It Utility Services Limited is seeking an HR Coordinator to support the employee lifecycle and administer HR processes from our Southampton office. You will coordinate recruitment and onboarding, prepare contracts, maintain records and assist with probation, performance, training and development activities.

You will also manage lifecycle changes, absence records, payroll notifications, HR reports and compliance with data protection and UK employment law.

Qualifications

• Experience in HR administration, people coordination or similar administrative role.
• Understanding of employee lifecycle processes and HR administration practices.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and a high degree of accuracy.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information professionally.
• Experience using Microsoft Office applications and HR systems or databases.
• Experience supporting recruitment administration, employee records, payroll inputs or benefits administration.
• Knowledge of UK employment law and data protection principles.
• A proactive, flexible and customer-focused approach to work.

Responsibilities

• Coordinate recruitment and onboarding activities, including interview scheduling, candidate communications, pre-employment checks and new starter administration.
• Prepare employment contracts, offer letters and employee correspondence.
• Maintain confidential employee records and HR system data.
• Support probation reviews, performance processes, training activities and development initiatives.
• Process lifecycle changes, including salary amendments, promotions, transfers and family-friendly arrangements.
• Record and monitor absence and leave information in line with procedures.
• Provide administrative support for employee relations and HR processes.
• Coordinate offboarding, including exit documentation and payroll notifications.
• Produce HR reports and ensure data accuracy.
• Support compliance with policies, data protection and UK employment legislation.
• Contribute to continuous improvement of HR processes and employee experience.

Skills

HR administration

People coordination

Organisational skills

Attention to detail

Communication skills

Confidential information handling

Microsoft Office

HR systems

Recruitment administration

Payroll inputs / benefits

Data protection awareness

UK employment law knowledge

Proactive / customer-focused approach

Education

CIPD Level 3 or willingness to work towards a professional HR qualification

GCSE Maths and English

Tools

HRIS / HR software

Payroll software

Microsoft Excel

Job description

At Connect it Utility Services, we are committed to delivering essential utility infrastructure services while creating a positive and supportive environment for our people. As our HR Coordinator, you will play a key role in supporting the employee lifecycle, ensuring HR processes run smoothly and employees receive a professional and responsive HR service.,

• Coordinate recruitment and onboarding activities, including interview scheduling, candidate communications, pre-employment checks and new starter administration.
• Prepare employment contracts, offer letters and employee correspondence.
• Maintain accurate and confidential employee records and HR system data.
• Support the administration of probation reviews, performance processes, training activities and employee development initiatives.
• Process employee lifecycle changes, including salary amendments, promotions, transfers and family-friendly arrangements.
• Record and monitor absence and leave information in line with company procedures.
• Provide administrative support for employee relations matters and HR processes.
• Coordinate employee offboarding activities, including exit documentation and payroll notifications.
• Produce HR reports and ensure the accuracy and integrity of employee data.
• Support compliance with company policies, data protection requirements and UK employment legislation.
• Contribute to the continuous improvement of HR processes and employee experience.
  Experience in HR administration, people coordination or a similar administrative role.
• Understanding of employee lifecycle processes and HR administration practices.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and a high degree of accuracy.
• Strong written and verbal communication skills.
• The ability to handle confidential and sensitive information professionally.
• Experience using Microsoft Office applications and HR systems or databases.
• Experience supporting recruitment administration, employee records, payroll inputs or benefits administration.
• Knowledge of UK employment law and data protection principles.
• A proactive, flexible and customer-focused approach to work.

Educational Requirements

• CIPD Level 3 qualification or willingness to work towards a professional HR qualification.
• Experience in HR administration or people coordination.
• GCSE Maths and English (or equivalent).

Location

• Head office at Foundation House - Hedge End (Southampton).