HR Coordinator

Rhenus SE & Co. KG; Lutterworth; On-site; GBP 22,000 - 28,000; Full time

Job summary

Rhenus SE & Co. KG is seeking an HR Administrator on a fixed term contract until 31 December 2026. The role involves coordinating employee engagement, agency labour, onboarding, and compliance activities across multiple sites in the UK.

Responsibilities include posting adverts on WORKDAY, arranging interviews, and maintaining accurate employee records. The successful candidate will support with onboarding sessions, data protection compliance, and general HR administration, building strong

Qualifications

• Experience in HR administration and onboarding processes.
• Ability to support recruitment activities and interviews.
• Understanding of data protection regulations and record-keeping.

Responsibilities

• Manage HR notice boards and update information across sites.
• Support employee engagement activities and charity events.
• Coordinate onsite temporary labour and liaise with agencies weekly.
• Create SFDC logins for new starters and ensure data is ready from day one.
• Maintain master sheet data for hires, leavers and absences.
• Assist with posting job adverts on WORKDAY and across sites.
• Organise interviews and onboarding sessions, including right-to-work checks.
• Prepare training documentation and company-wide announcements.
• Provide ad-hoc administrative support to the HR team and respond to queries.

Skills

HR administration

Employee onboarding

Stakeholder management

Data protection

Tools

WORKDAY

Job description

Fixed Term Contract until 31st December 2026

Shift Pattern: Monday to Friday, 08:30 - 16:30, 30 minute unpaid break (must be flexible to work between the hours 7:30 and 17:00)

Areas of Responsibility:

Employee Engagement

• Responsible for HR notice boards. Updating information across all sites.

• Support with employee engagement activities across the sites, including charity and events.

Agency Labour

• Responsible for the onsite temporary labour provision

• Act as the contact point for any queries from the agency and operations team

• Complete agency weekly timesheets and send to the agency suppliers on a weekly basis.

• Create SFDC logins for all new starters and make sure operations have the relevant data from day 1

• Liaise with the agencies and Operations team on any requirements or reductions so we have sufficient resource to fulfil customer demands and volumes.

• Arrange agencies inductions with the relevant providers when required.

• Responsible for keeping track of the agency holidays, absences and overall Master Sheet data with leavers and new starters etc

• Liaise with the agencies about any issues with temporary labour daily / Sickness & Holidays

• Liaise with the agencies about internalupdates such as events taking place in workplace

• Regular face to face meetings with agencies – building relationship with providers.

• Reporting the agencies headcount on a weekly basis for the business.

Compliance

• Supporting with HR compliance in eligibility to work documentation.

• Maintaining employee’s records, files and spreadsheets in line with data protection legislation.

Recruitment & Onboarding

• Supporting with posting job adverts on WORKDAY and across sites.

• Arranging interviews for candidates.

• Support with onboarding sessions such as requesting and checking right to work documentation and new starter documentation

• Supporting with inductions by preparing the relevant training documentation.

• Preparing and posting announcements across the business.

• Support with WORKDAY onboarding for blue collar workers.

Ad-Hoc

• Provide administrative support to the HR team where required.

• An understanding of HR policies & practices.

• Build positive and effective relationships with key stakeholders.

• Filing documentation in the employee’s personnel files.

• Supporting with employee queries where appropriate.

• Checking the HR post-box at each site.

• Support with HR Absence line

• Any other ad-hoc duties as required.