HR Coordinator

Penguin Random House; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive HR Administrator to support the full HR lifecycle. In this dynamic role, you will assist in payroll, recruitment, and employee administration while ensuring compliance with employment laws. Your expertise in HR processes will be crucial in maintaining accurate records and providing guidance on HR queries. Join a vibrant team where your contributions will enhance the employee experience and drive HR initiatives. If you have a passion for HR and a strong customer service orientation, this is the opportunity for you to shine.

Qualifications

• Proven HR administration experience with business consultation.
• Highly organized, able to multi-task and prioritize effectively.

Responsibilities

• Provide support throughout the entire employee lifecycle.
• Manage HR processes including maternity and paternity leave.

Skills

HR Administration

Multi-tasking

Communication

Confidentiality

IT Skills

Customer Service

Attention to Detail

Understanding of Employment Law

Tools

Microsoft Excel

HRC

ConReq

ResourceLink

Job description

The Role

To provide comprehensive support across the full HR lifecycle for Fremantle. This role supports the HR team and the wider business, assisting in the smooth day-to-day running of all HR related matters. This will include payroll, recruitment, employee administration, performance management, L&D and providing guidance on general HR queries.

Key Activities and Responsibilities

• Work proactively alongside the HR Team to provide support throughout the entire employee lifecycle.
• Responsible for answering HR queries and providing guidance on topics including, but not limited to HR processes, policies, employee relations and some payroll matters. Ensure responses are in a timely manner and escalated where appropriate.
• Oversee onboarding activities including employee files & payroll records, preparation of offer materials and ensuring all documents are fully signed and updated on file including passport and visa information.
• Own the employee induction process by regularly reviewing and updating the presentation to reflect the changing nature of the business as well as sending invitations, booking and coordinating presentation schedule.
• Own the preparation, issuing and filing of all contractual documents (e.g. contracts, extension letters, employment confirmation letters, leaver letters, work experience agreements etc).
• In conjunction with the HR BP, manage HR processes including maternity and paternity leave as well as flexible work application and review processes and exit chats, ensuring compliance with relevant employment laws.
• Lead on assigned recruitment processes including posting job roles, arranging and conducting interviews and liaising with 3rd party recruiters, making offers.
• Track all contractual changes including probation, fixed term contract end dates, planned pay increases, flexible work changes, maternity leave and return dates etc.
• Support the administration of monthly payroll for UK Fremantle Group, and Fremantle Commercial & International as well as Dubai based employees, including the maintenance of the payroll system and records, ensuring all data is accurate and updated on time.
• Complete administration of the HR Central database ensuring all data is accurate and updated on time
• Own and maintain relevant Company Organisational Charts and ensure they are updated monthly.
• Support the HR team where appropriate with note taking, investigation and documentation through employee relations processes.
• Key lead within the HR Team on wider HR initiatives and projects
• Maintain HR-related data, including reporting and analysis as required.
• Ad-hoc administration and coordination of other HR related activities as and when required.

Essential education, skills, knowledge and experience

• Proven HR administration experience including business consultation
• Highly organised with the ability to multi-task and prioritise, including appropriate escalation with conflicting demands
• Ability to communicate with staff at all levels, build relationships and gain credibility
• Ability to deal with sensitive issues in a confident manner while maintaining confidentiality and demonstrating diplomacy and tact
• Excellent IT and HR data management skills across the Microsoft suite, specifically Excel
• Technically curious, able to learn and oversee various systems (HRC, ConReq, ResourceLink etc)
• Proactive, positive and can-do attitude, strong customer service orientation
• Excellent attention to detail
• Ability to anticipate problems or further work required
• Working to tight deadlines demonstrating flexibility and adaptability
• Understanding of employment law and employee relations