HR Assistant - International

Howden; Milton Keynes; On-site; GBP 24,000 - 32,000; Full time

Job summary

The HR Assistant role supports the HR Employee Services team across international locations, with a focus on Europe. The position emphasizes accurate data handling, efficient administration, and compliance with local requirements and company policies.

You’ll work closely with HR Business Partners, payroll colleagues and local teams to ensure HR processes run smoothly across jurisdictions and regions.

Qualifications

• Experience in HR Administration or HR Shared Services.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Solid organisational skills with ability to manage multiple priorities.
• Customer-focused mindset and great service orientation.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with HR systems or case management tools (e.g., Workday).
• Ability to handle confidential and sensitive information responsibly.
• Collaborative approach across teams and countries.

Responsibilities

• Provide proactive administrative support to HR Business Partners across international regions.
• Help deliver a positive colleague experience by ensuring HR processes are completed accurately and efficiently.
• Build knowledge of local employment practices, policies, benefits and HR processes to support HR teams.
• Respond to HR administration queries and support colleagues throughout employment journey.
• Manage onboarding activities, contracts and employment changes.
• Prepare employment contracts, letters and other HR documentation.
• Ensure employee records are maintained accurately in HR systems.
• Work with local HR teams to ensure processes comply with local legislation.
• Support payroll activities to help ensure timely payments.

Skills

HR Admin experience

Attention to detail

Communication skills

Organisational skills

Customer service

MS Office

HR systems experience

Confidential data handling

Collaborative teamwork

Tools

Workday

Job description

We're looking for an HR Assistant to join our HR Employee Services team, supporting colleagues and HR Business Partners across a number of international locations, with a particular focus on Europe.

This is a great opportunity for someone who enjoys working in a fast-paced, people-focused environment and takes pride in delivering accurate, efficient and high-quality HR support. You'll play an important role in ensuring colleague data is managed effectively throughout the employee lifecycle, helping to create a seamless experience for our people while maintaining compliance with local requirements and company policies.

Working closely with HR Business Partners, local HR teams and payroll colleagues, you'll help ensure our HR processes run smoothly across multiple countries and jurisdictions.

What You'll Be Doing

Supporting the Employee Experience

• Provide proactive and timely administrative support to HR Business Partners across international regions.
• Help deliver a positive colleague experience by ensuring HR processes are completed accurately and efficiently.
• Build knowledge of local employment practices, policies, benefits and HR processes to support HR teams effectively.
• Respond to HR administration queries and support colleagues throughout their employment journey.

Managing the Employee Lifecycle

• New joiners and onboarding activities.
• Contract and employment changes.
• Promotions, transfers and organisational changes.
• Leaver and offboarding processes.
• Monthly payroll-related data preparation and validation.
• Prepare employment contracts, letters and other HR documentation.
• Ensure employee records are maintained accurately within our HR systems.
• Work with local HR teams to ensure processes remain compliant with local legislation and requirements.
• Support payroll activities to help ensure colleagues are paid accurately and on time.

HR Systems & Data Management

• Maintain accurate employee data within Workday and other HR systems.
• Carry out regular data audits and validation checks.
• Produce standard reports and support HR reporting requirements.
• Assist with HR system testing and continuous improvement initiatives.
• Support data quality and governance activities.

International HR Support

• Partner with HR teams across multiple countries and regions.
• Support compliance with local employment legislation and practices.
• Adapt your approach to meet differing regional and cultural requirements.
• Contribute to international HR projects and initiatives as required.

Continuous Improvement & Compliance

• Follow established HR processes, policies and service standards.
• Ensure compliance with GDPR and other relevant data privacy regulations.
• Identify opportunities to improve efficiency, processes and the colleague experience.
• Support the creation and maintenance of process documentation and knowledge resources.

What We're Looking For

• Previous experience in an HR Administration, HR Assistant or HR Shared Services role.
• Strong attention to detail with a commitment to accuracy.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage multiple priorities.
• A customer-focused mindset and a passion for delivering great service.
• Confidence using Microsoft Office, including Outlook, Word, Excel and Teams.
• Experience working with HR systems or case management tools.
• Ability to handle confidential and sensitive information appropriately.
• A collaborative approach and willingness to work across teams and countries.