HR Assistant

NHS; York; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading organization in York is seeking an enthusiastic HR Assistant to support an efficient HR and Recruitment Service. This role includes providing administrative support, managing payroll, and ensuring smooth processes throughout the employee lifecycle. The ideal candidate will have a CIPD qualification or equivalent experience, strong communication skills, and a commitment to maintaining high standards in HR practices.

Qualifications

• At least 1 year in an HR role within an office environment.
• Experience advising on recruitment and HR queries.

Responsibilities

• Handle operational HR queries professionally and meet deadlines.
• Accurately collate payroll data monthly for processing.
• Support NHS Pensions administration and uploads.

Skills

Communication

Organisational Skills

Knowledge of Employment Law

Relationship Building

Education

CIPD qualification

Level 3 education (A Levels or equivalent)

Tools

Microsoft Office

Job description

We are seeking an enthusiastic and motivated HR Assistant to join our dynamic and friendly HR team.

This key role is crucial in supporting and delivering an efficient, proactive HR and Recruitment Service across the organisation. As an HR Assistant, you will be responsible for providing HR administrative support and offering best practice advice on many aspects of HR and recruitment, ensuring that processes run smoothly throughout the employee life cycle.

This role plays a vital part in the accurate and timely processing of payroll and NHS Pensions administration, and you will be responsible for meeting specific monthly deadlines.

Main duties of the job

• Deal effectively and efficiently with all operational HR queries, including handling sensitive or difficult situations diplomatically and professionally, whilst ensuring deadlines are met.
• Collate payroll information accurately and efficiently on a monthly basis and forward to Finance for processing.
• Support the administration of adding new starters to NHS Pensions Online and completing uploads into the Making Contributions Payment Portal in conjunction with Finance.
• Undertake quarterly statutory and mandatory training compliance audits, produce reports, and escalate risks to the Associate Director of HR as appropriate.
• Support the HR team as required within your competency level.
• Advise managers and employees on routine HR queries, e.g., sickness absence, recruitment, terms and conditions of service, seeking guidance as necessary.
• Update and create HR Policies and Processes as needed.
• Maintain HR files and records via the HR Management System, supporting managers as required.
• Support recruitment and selection processes, including advertising vacancies, preparing interview packs, issuing letters, requesting references, and issuing offer and variation letters.
• Take minutes at HR-related meetings.
• Liaise with staff and union representatives as applicable.

About us

Nimbuscare is a not-for-profit organisation based in York, delivering Urgent Care services, community-based frailty care, and other services across a wider footprint. We are committed to equity, fairness, innovation, collaboration, and quality in the NHS. Learn more at www.nimbuscare.co.uk.

We value diversity and are an inclusive employer. Disabled applicants meeting the essential criteria will be guaranteed an interview. Please inform us of any reasonable adjustments needed during the recruitment process.

Note: No sponsorship is available for this role.

Job responsibilities

Job Summary:

This role involves supporting an efficient HR and Recruitment Service, providing administrative support, and ensuring smooth processes throughout the employee lifecycle.

Main Duties and Responsibilities:

• Handle operational HR queries professionally and meet deadlines.
• Accurately collate payroll data monthly for processing.
• Support NHS Pensions administration and uploads.
• Conduct training compliance audits and report risks.
• Advise on HR queries and update policies as needed.
• Maintain HR records and support recruitment activities.
• Issue employment contracts and liaise with external organisations.

Additional Responsibilities

• Maintain the ethos and culture of Nimbuscare.
• Promote Nimbuscare positively and attend meetings.
• Participate in training and team activities to improve patient care and team performance.

Person Specification

Qualifications

• CIPD qualification or equivalent HR experience.
• Level 3 education (A Levels or equivalent).
• NHS or Primary Care experience preferred.

Experience

• At least 1 year in an HR role within an office environment.
• Experience advising on recruitment and HR queries.
• Experience with HR systems, payroll, and pensions processing.
• Confidentiality and GDPR knowledge.
• Experience working with trade unions and organisational change.

Skills and Knowledge

• Knowledge of employment law and HR best practices.
• Strong communication and organisational skills.
• Ability to build relationships and work effectively in a team.
• Proficiency in Microsoft Office.