HR Assistant

Zodia Custody; London; On-site; GBP 28,000 - 35,000; Full time

Job summary

Zodia Custody, backed by major financial institutions, is seeking an HR Assistant to support its People function. The role involves managing recruitment, HR systems, and contributing to HR projects, all within a dynamic environment. Ideal candidates will have HR experience, strong organizational skills, and a passion for fostering a positive workplace culture.

Benefits

Competitive employer contribution pension scheme

Private health care

Critical Illness cover

Life Insurance

Flexible bank holidays

Qualifications

• 1-2 years experience in an HR role.
• Experience using an HRIS is beneficial.
• Thrives in fast-paced settings.

Responsibilities

• Manage the end-to-end recruitment process.
• Maintain and manage the HRIS.
• Support key HR initiatives.

Skills

Organisational skills

Interpersonal skills

Communication abilities

Problem-solving

Confidentiality

Tools

HRIS

MS Office

Job description

Zodia Custody is a leading force in the institutional digital asset space. Backed by Standard Chartered, SBI, Northern Trust, National Australia Bank and Emirates NBD, we provide secure custody services for institutional investors, empowering them to invest confidently in the future of digital assets. As we scale, we’re looking for an ambitious HR Assistant to join our growing team.

The HR Administrator plays a key role in supporting the company’s People function by ensuring the smooth operation of HR processes and contributing to a positive, inclusive, and engaging work environment that reflects our company values. This role will work closely with the broader People team and act as a go-to person for employees across a wide range of HR-related matters.

This is a hands-on and varied position requiring strong organisational skills, excellent interpersonal and communication abilities, and a proactive, solutions-focused approach. The ideal candidate will be comfortable juggling multiple priorities and will have a keen eye for detail, confidentiality, and a passion for supporting people and culture.

Key Responsibilities

Recruitment & Onboarding

• Partner with hiring managers to identify staffing needs and develop job descriptions.
• Manage the end-to-end recruitment process, including sourcing, screening, and scheduling interviews.
• Serve as the primary point of contact for internal and external recruitment queries.
• Oversee the company’s mentor and buddy program, ensuring new hires are set up for success.
• Facilitate onboarding sessions to ensure new joiners are welcomed, well-informed, and aligned with company culture.

HR Systems, Records & Compliance

• Maintain and manage the HRIS, ensuring all employee data is accurate and up to date.
• Ensure documentation across the platform is current and HR processes are fully digitised where appropriate.
• Track attendance, leave, and other relevant HR data, maintaining confidential personnel files in line with data protection requirements.
• Generate regular HR reports, analyse data, and identify trends or areas for improvement.
• Coordinate monthly risk and compliance reporting, including DE&I metrics and updates.
• Track probation periods, liaising with managers and ensuring timely completion of reviews and confirmation letters.
• Process HR-related invoices and onboard new vendors within our procurement system.
• Manage our compliance training platform—ensuring timely completion for new joiners, maintaining records, and providing monthly reports to the CEO.

HR Projects & Initiatives

• Support the People team in delivering key HR initiatives, such as:
• Diversity, Equity & Inclusion programs
• Employee engagement and wellbeing activities
• Succession planning and talent development
• Internal communications and recognition schemes
• Actively contribute to ongoing improvements in HR processes, tools, and ways of working

• 1-2 Years experience in an HR role
• Experience using an HRIS is beneficial
• Thrives in fast-paced settings with the ability to manage multiple tasks
• Active problem solver
• Maintain confidentiality
• Proficient in MS Office (Word, PowerPoint and Excel)
• Passion for HR

We are a friendly team, with monthly socials and seasonal celebrations as well as offering a range of fantastic benefits including:

• Competitive employer contribution pension scheme
• Private health care
• Critical Illness cover
• Life Insurance
• Flexible bank holidays (can chose whether to work on bank holidays and use the leave elsewhere in the year)