Cover & HR Assistant. Independent school. W London

Joyce Guiness Limited; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prestigious girls' school in West London is seeking a Cover & HR Assistant to manage staff absence and HR administration. The role requires strong organizational and communication skills, with a commitment to safeguarding and pupil welfare. Ideal candidates will have experience in educational settings and HR processes.

Benefits

28 days holiday plus 2 weeks at Christmas

Qualifications

• Experience in schools, HR, and/or financial processes is desirable.
• Must demonstrate professionalism, confidentiality, and discretion.

Responsibilities

• Arrange lesson cover for staff absences, both planned and unplanned.
• Maintain rota schedules and update stakeholders on staff absences.
• Manage HR database maintenance and assist with recruitment processes.

Skills

Organizational skills

Communication

Problem-solving

Empathy

Diplomacy

Job description

Job Description: Cover & HR Assistant at Girls School in West London

This exclusive girls school in West London is seeking an organized, approachable Cover & HR Assistant with a solid administrative background to assist in staff absence management and HR administration.

The ideal candidate should possess common sense, excellent organizational skills, and the ability to schedule and solve problems efficiently. Empathy, diplomacy, and strong communication skills are essential, along with the ability to remain calm under pressure while managing competing priorities.

The successful candidate must be capable of working accurately under tight deadlines and following strict procedural requirements, with a strong commitment to safeguarding and pupil welfare.

Experience in schools, HR, and/or financial processes is desirable. The candidate must demonstrate exceptional professionalism, confidentiality, and discretion at all times.

Hours

Monday to Thursday: 7.30 am - 4.30 pm
Friday: 8 am - 4.30 pm during term time; 4 pm - 8 am during holidays

Holiday

28 days plus 2 weeks at Christmas (all annual leave taken during school holidays)

Key Duties

• Ensuring lesson cover is arranged for all staff absences, both planned and unplanned
• Maintaining rota schedules and templates for cover
• Updating key stakeholders on staff absences and cover needs
• Managing day-to-day HR database maintenance
• Liaising with leavers and handling reference requests
• Performing photocopying, scanning, shredding, filing, and archiving tasks
• Assisting with staff recruitment and induction processes
• Producing relevant HR correspondence

***Joyce Guiness is a well-established support recruitment agency in London, specializing in high-caliber candidates for roles such as PA, EA, TA, Receptionist, Office Manager, Marketing and Events Manager, and Hospitality. We are committed to promoting diversity and equality in our recruitment practices.
Due to high application volumes, we cannot respond to each applicant individually. If you are already registered with Joyce Guiness, please contact your consultant directly.***