HR Assistant

Trayport Limited; Greater London; On-site; GBP 23,000 - 30,000; Full time

Job summary

Trayport Limited is seeking an HR Assistant to provide administrative, operational, and HRIS support across our European region. You will be the first point of contact for employee queries and ensure accurate data, joiner/mover/leaver processes, and smooth daily HR service delivery.

In this role you will maintain records, support payroll inputs with Global Payroll and Total Rewards, assist with ER cases, audits, and policy updates, and contribute to HR projects and reference letters as needed.

Qualifications

• Proven administrative experience in a fast-paced environment.
• High attention to detail and strong organisation.
• Excellent written and verbal communication.
• Confidence handling confidential and sensitive information.
• Drive to make process improvements.
• Enjoys stakeholder management and building strong working relationships.
• Proficiency with HRIS tools and standard office software.
• Teamplayer, with the ability to also manage work independently.
• Ability to prioritise tasks and strong time management.
• Basic understanding of UK Employment Law.

Responsibilities

• Serve as the first point of contact for general employee HR queries.
• Coordination of employee lifecycle processes (joiners, movers, leavers).
• Support monthly HR payroll inputs in collaboration with the Global Payroll and Total Rewards teams.
• Support in ER cases (note taking, file notes, documentation preparation etc.).
• Maintain employee records, HRIS platforms and compliance documentation.
• Assist with regional audit reporting and policy documentation updates.
• Preparing BAU HR documentation (e.g. reference letters, change to employment letters).
• Supporting the HR team on requests & HR annual projects (performance cycle, year-end, compliance, HRIS testing etc.).

Skills

Admin experience

Attention to detail

Written & verbal comms

Confidentiality

Process improvement

Stakeholder management

HRIS proficiency

Team player / independent work

Time management

UK Employment Law basics

Education

CIPD qualification

Tools

HRIS tools

G-Suite

Workday

Job description

The HR Assistant delivers high-quality administrative, operational, and HRIS support across our European region. This role ensures data accuracy, smooth joiner/mover/leaver execution, and seamless daily HR service delivery as the first point of contact for employee queries.

Responsibilities

• Serve as the first point of contact for general employee HR queries
• Coordination of employee life cycle processes (joiners, movers, leavers)
• Support monthly HR payroll inputs in collaboration with the Global Payroll and Total Rewards teams
• Support in ER cases (note taking, file notes, documentation preparation etc.)
• Maintain employee records, HRIS platforms and compliance documentation
• Assist with regional audit reporting and policy documentation updates
• Preparing BAU HR documentation (e.g. reference letters, change to employment letters)
• Supporting the HR team on requests & HR annual projects (performance cycle, year-end, compliance, HRIS testing etc.)

Essential

• Proven administrative experience within a fast-paced environment
• High attention to detail and strong organisation
• Excellent written and verbal communication
• Confidence handling confidential and sensitive information
• Drive to make process improvements
• Enjoys stakeholder management and building strong working relationships
• Proficiency with HRIS tools and standard office software
• Teamplayer, with the ability to also manage work independently
• Ability to prioritise tasks and strong time management
• Basic understanding of UK Employment Law

Desirable

• Prior exposure to working within an international HR shared service operations
• Proven experience in a customer / client facing role
• Experience with G-Suite and Workday
• Interest in wider HR community and career opportunities (for example, currently undertaking or interest in completing CIPD Qualification)

Trayport is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.