HR Assistant

Auctoro Recruitment LTD; Warwick; On-site; GBP 21,000 - 27,000; Full time

Job summary

Auctoro Recruitment LTD is seeking a proactive HR Assistant to support the administration across the employee lifecycle in Warwick. You will act as the first line for HR queries and ensure timely, accurate processing of onboarding and HR records.

You will manage HR systems, coordinate with payroll, and contribute to KPI reporting. The role involves general HR tasks and supporting recruitment and training initiatives within two business units.

Qualifications

• Experience in a fast-paced commercial business environment.
• Ability to handle confidential information with discretion.
• Experience working with SAP HR modules.
• Knowledge of current UK employment legislation and HR best practices.
• Proven ability to coordinate with multiple stakeholders and meet deadlines.
• Experience supporting recruitment activities and onboarding.

Responsibilities

• Be the first point of contact for HR queries in line with policies.
• Manage end-to-end onboarding from offer to setup.
• Maintain HR systems (SAP; SuccessFactors; Umantis) with accurate data.
• Ensure HR and Payroll documentation is accurate and timely.
• Provide general HR admin, letters, contracts and KPI reporting.
• Assist with recruitment from tracking to first-level assessments.
• Process invoices and monitor HR spend.
• Conduct exit interviews and maintain personnel records.
• Support training arrangements and maintain training records.

Skills

Administration experience

Confidentiality

HR advisory

Stakeholder management

Prioritisation

Initiative

Education

HR degree or equivalent

Tools

SAP experience

SuccessFactors

Umantis

Job description

HR Assistant

We are working exclusively with a well‑known, European leading organisation on the lookout for a HR Assistant to join their team in Warwick. This is an incredible opportunity to join a great company within a fantastic team.

This role will be responsible for managing the administration for the whole employee life cycle, for all employees split over two business units. Providing a proactive and efficient HR administrative service that supports the overall objectives of the department. Acting as the point of contact for all first level HR issues, ensuring correct procedures are followed; documented where applicable and excellent service is provided to all stakeholders.

Key Responsibilities

• To be the first point of contact for all HR queries - providing guidance and support to managers and/or employees in line with company policies and procedures and statutory provisions
• Maintaining an efficient and effective new starter process from point of offer through to onboarding, ensuring that the set HR procedure is followed and all associated electronic and paper based information is inputted in a timely manner
• Maintain all updates on the HR management systems (SAP; Success Factors and Umantis) and all other internal HR systems)
• Ensuring a strong link is maintained between HR and Payroll and all associated documentation is submitted with accuracy and on time
• Providing a general administrative service for the HR department, including but not limited to:
  • Generating letters, contracts and ensuring statutory process adherence
  • Updating KPI information and generating ad hoc statistical reporting
  • Respond to external and internal information requests
  • Supporting projects and completion of HR objectives
  • Assisting with the recruitment process, from applicant tracking through to assisting with first level assessments
  • Processing invoices & monitoring departmental budgetary spend
  • Conducting exit interviews
  • General office duties such as the upkeep of personnel records and maintaining the H.R filing and archive system, standards forms and compliance with GDPR
  • Provide support with the facilitation of training – source and arrange course enrolment, gather information to produce training agreements and maintain records of training undertaken.
• Provide advice and guidance to managers, supporting on first level employee relations issues
• Managing and supporting the recruitment process including administration and first level assessment support
• Undertake projects as and when required in line with the objectives of the role

KEY REQUIREMENTS

• Previous administration experience in a fast‑paced commercial business
• Dealing with confidential subject matter
• Experience working with SAP
• Knowledge and ability to offer first line HR advice in relation to current legislation
• Experience working with multiple stakeholders and competing deadlines
• Managed a high level of recruitment activity
• First level HR advice, e.g. performance issues, ER, coaching
• HR Degree (or equivalent HR qualification)
• Confidence to deal with people internally and externally at all levels
• Ability to use own initiative and learn quickly
• Ability to prioritise own work levels