HR Assistant

Fervent Interactive; Godalming; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading charity organization in Godalming seeks a dedicated HR professional to join their supportive team. This role involves supporting various departments with training, recruitment, and employee relations. Ideal candidates will possess strong customer service skills and have a passion for promoting inclusivity and teamwork in a vibrant working environment.

Benefits

Company pension

Discounted or free food

Gym membership

On-site gym

Private medical insurance

Qualifications

• Excellent communication and interpersonal skills.
• Ability to promote inclusivity and support team development.
• Comfortable in a fast-paced environment with strict deadlines.

Responsibilities

• Coordinate mandatory employee training and maintain training records.
• Assist in recruitment and onboarding processes.
• Support HR team with queries and documentation.

Skills

Customer service

Attention to detail

Organizational skills

Education

CIPD qualification

Tools

Microsoft programmes

Job description

Are you seeking your next opportunity within Human Resources?
Would you like to join a professional, caring and fun team that specialises in supporting and protecting people living with complex epilepsy and healthcare needs?
Here, at The Meath, we are proud to offer a world of possibilities for the people that we support as well as opportunity, learning and progression to our teams.
The Meath’s beautiful manor house, together with our high-needs facility, Bradbury House, and the Meath Skills and Enterprise Centre, are all set in landscaped grounds.
A few minutes’ walk from the centre of Godalming and a stone’s throw from Godalming railway station. We are in a superb location, affording easy access to local amenities, whilst also offering peace and tranquillity.

Job purpose: Joining the HR team, you will support our residential care teams, skills centre, café, domestic team and all back of house departments in their training requirements, staff documentation tracking, employee relations and the recruitment and on-boarding of all new team members.
We are a team of four, based in our Skills Centre, and is a fast-paced department where clear, positive & friendly communication joint with a can-do attitude is key to the success of this role.
You will work directly with the HR team, and also supporting our Residential Services.
With the nature of the role, this role will be based on-site with occasional evening and weekend flexibility required.

Key responsibilities include:

• Coordinate mandatory employee training and maintain up to date training database, including liaison with all departments to ensure all training is completed within the required timescales, both classroom and e-learning
• Support in ensuring the necessary fit notes, self-certificates, return to work forms, and documents relating to any other absence or employment related issues are completed and loaded on to HR systems in a timely manner.
• Tracking all right to work, DBS and on-boarding documentation, ensuring that this is up to date always and that staff are timely notified for any renewals or updates required
• Provide clear policy guidance to Managers, signposting to the correct policy and escalating to the HR Team Leader/Head of HR where required.
• Supporting the HR Team Leader in the preparation and checking of the monthly payroll summary.
• To attend and support in our regular HR Open Days/Open Evenings and internal & external Career Events.
• To oversee the HR inbox, supporting in all general staff queries
• To gain a clear and comprehensive understanding of our workforce scheduling system, supporting all Managers with day-to-day operational queries.
• Minute taking for residential management/staff management meetings
• In the absence of the Recruitment Assistant, to support in the following:
• screening of all job adverts (i.e. online tools, via Recruitment Agency) for suitable applicants and invite for an initial phone interview
• Conduct professional, and consistent phone interviews
• Communicate clear phone interview notes and overview on candidates to be put forward to Managers for a face-to-face interview
• Responsible for sending all on-boarding documents, including offer letter, Contract of Employment etc, liaising with the Manager to confirm a start date

Experience Essential:

·Excellent customer service / interpersonal skills

·Knowledge and experience of using Microsoft programmes and Outlook calendars.

·Excellent attention to detail and organisation skills.

·Ability to build strong working relationships with stakeholders at all levels.

·Excellent organisational skills

·Discretion – confidential working environment

·Enthusiasm to promote and celebrate the Meath

·Comfortable with working in a fast-paced environment to achieve deadlines

Experience Desirable:

·CIPD qualification

·Experience in Health & Social care sector

·Previous HR/recruitment experience

Benefits:

• Additional leave
• Company pension
• Discounted or free food
• Free parking
• Gym membership
• Health & wellbeing programme
• On-site gym
• On-site parking
• Private medical insurance
• Referral programme
• Sick pay

Inclusivity & Diversity: We recognise that all our colleagues are uniquely different and bring their own originality creativity, and identity to work. We encourage people from all backgrounds to be part of our charity in supporting our inspirational residents.

Our values are embedded into our culture here at The Meath, designed by our team, and how we live our every day:
We are COLLABORATIVE – We are trusting, We achieve more together, We communicate
We CARE – Weare person-centred, We are respectful, We are skilled & knowledgeable
We are PROUD – We work as a team, We take pride in the people that we support, We take pride in our community
We are INCLUSIVE – Everyone is important, Everyone has a voice, Everyone is welcome
We EMPOWER – We are creative, We are positive, We support individual development & achievement