HR Advisor

TN United Kingdom; Southampton; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in Southampton is seeking an HR Advisor to join their dynamic team. This role offers the opportunity to support employee relations, manage HR inquiries, and enhance learning and development initiatives. You will play a crucial role in onboarding new starters and ensuring compliance with HR policies and procedures. With a focus on continuous improvement, you will identify opportunities for process enhancements. The company provides a supportive environment with a strong emphasis on professional development, making it an exciting opportunity for those looking to advance their HR career.

Benefits

22 days of annual leave plus Bank Holidays

Pension scheme with Royal London

Career progression opportunities

Private Healthcare Insurance

Cycle2Work scheme

Qualifications

• Willingness to study for CIPD Level 5.
• Previous experience in HR administration.

Responsibilities

• Act as first response to employee enquiries and manage the HR Inbox.
• Support in Employee Relations and provide end-to-end ER support.

Skills

HR Administration

Microsoft Office

Time Management

Relationship Building

Confidentiality

Education

CIPD Level 5

Tools

PeopleHR

Applicant Tracking Systems

Job description

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Michael Page is working with a well-established company in Southampton. Our client is a leading compliance specialist for e-commerce sellers. The advent of the internet has allowed them to connect with each other across the globe through trade in a way never possible before. With this still relatively new concept come a range of new obligations, legislation, and laws.

Job Description

The key responsibilities for the HR Advisor role are:

Human Resources

• Act as first response to general employee enquiries and manage the HR Inbox.
• Support the Group Senior HR Advisor in Employee Relations such as capability investigations, mediations, grievances, and disciplinaries.
• Provide end-to-end ER support to managers for low-risk cases and performance management.
• Update and maintain HR profiles on PeopleHR, ensuring all documentation is stored correctly.
• Chase for new starter documentation, such as qualifications, medical questionnaires, proof of right to work in the UK, proof of address, and proof of ID.
• Proactively ensure that new starters have all necessary equipment and receive adequate training during onboarding.
• Log visa expiry dates on PeopleHR and chase for renewal paperwork in a timely manner.
• Update confidential information using the internal HR system, respecting confidentiality and Data Protection.
• Generate monthly reports on HR data (e.g., absenteeism, turnover) and proactively raise concerns to the Group Senior HR Advisor.
• Identify opportunities and solutions for process improvements.

Learning and Development

• Assist in creating eLearning resources to support learning across departments.
• Deliver training to junior employees, e.g., Mentor scheme, New Starters.
• Manage all aspects of the Learning Management System (LMS).
• Own the competency matrix, updating it as job descriptions change and new roles are added.
• Update training records on PeopleHR for all staff, ensuring records are current and complete.
• Provide feedback and data on learning activities and identify future training needs based on metrics.

The Successful Applicant

The ideal candidate will have:

• Willingness to study for CIPD Level 5.
• Previous experience in HR administration.
• Ability to learn quickly and start contributing immediately.
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook), internet, and Applicant Tracking Systems.
• Self-motivated with excellent time management, multi-tasking, and organizational skills.
• High integrity, confidentiality, and a strong work ethic.
• Ability to adapt rapidly and remain calm under pressure.
• Strong prioritization skills.
• Personable with excellent relationship-building abilities.

What's on Offer

The HR Advisor will receive:

• 22 days of annual leave plus Bank Holidays, with options to purchase up to 5 extra days via salary sacrifice. Birthday off after 1 year of service.
• Pension scheme with Royal London, with employee contributions of at least 5% and employer contributions of 3%, deferred for the first 3 months.
• Opportunities for career progression, professional qualifications, and continuous learning.
• Private Healthcare Insurance with Vitality Health after probation.
• Cycle2Work scheme through salary sacrifice.