HR Administrator (VA872)

Carey Olsen; Southampton; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

Carey Olsen in Southampton (also Jersey) is seeking an HR Administrator to support day-to-day transactional HR tasks and the employee lifecycle. The role is full-time and can be based in Jersey or Southampton.

You will manage onboarding, leavers, HR system updates, visa renewals, promotions and transfers, sickness reporting, and ad hoc reporting, while developing policy knowledge and suggesting improvements.

Qualifications

• Experience in an administrative position is required.
• Strong organisational skills and multitasking ability.
• Excellent oral and written communication skills.
• High attention to detail with confidentiality.
• Diplomatic and team-oriented approach.

Responsibilities

• Carry out onboarding tasks including contracts, immigration, pre-employment checks, HR system entry and benefit portals, induction scheduling, and probation reviews.
• Handle leavers processes and visa/work permit renewals.
• Input sickness data into HR system and escalate high absence concerns.
• Process HR invoices and changes (promotions, transfers/secondments, working hours).
• Assist with professional qualification requests and references.
• Run ad hoc HR reports and respond to basic queries.
• Develop understanding of HR policies and designated practice areas.
• Suggest process improvements to drive efficiency.

Skills

Administrative experience

Highly organised

Prioritisation & multitasking

Excellent oral and written comms

Attention to detail

Confidentiality

Diplomatic & team oriented

Job description

Experience: Previous experience in an administrative position is required

We have an opportunity for an HR Administrator to carry out the day-to-day transactional tasks associated with a busy HR department to ensure a smooth employee lifecycle.

This is a full time role that can be based in either our Jersey or Southampton office.

• Carry out all tasks associated with our global onboarding process including issuing contracts and associated paperwork, immigration requirements, pre-employment vetting, adding employee to HR system and benefit portals, scheduling of first day induction and probation reviews
• Complete all necessary tasks associated with leavers
• Input employee sickness into the HR system and escalation high absence concerns
• Action employee work permit/visa renewals
• Action employee long service awards
• Carry out tasks associated with Professional Qualification requests
• Check, code and obtain approval for HR invoices
• Complete the necessary administration for various employee changes including promotions, transfers/secondments, working hours etc
• Action reference requests
• Assist with the organisation of new and existing student schemes and placements
• Run ad hoc reports from the HR system as required
• Develop an understanding of HR policies and procedures and respond to basic queries
• Develop a good understanding of the designated practice areas and jurisdictions to help support their operational needs
• Continually look for process improvements and make suggestions that can drive efficiency and capability

The ideal candidate will:

• Have previous experience in an administrative position
• Be highly organised with the ability to prioritise and multitask
• Have excellent oral and written communication skills
• Have strong attention to detail with the ability to maintain confidentiality
• Have a diplomatic, friendly and team oriented approach