HR Administrator | Recruitment & Compliance

University College School; Greater London; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

8 weeks of annual leave

Contributory pension scheme

Free lunch

On-site gym

Job summary

University College School in London is seeking a dedicated HR Administrator to support the HR Advisor with operational and recruitment duties across the Foundation. You will manage DBS and pre-employment checks, update central records, and draft HR documents with precision.

The role requires at least two years of admin experience, strong organisational skills, and excellent communication. CIPD qualification or progress is preferred.

Qualifications

• At least two years’ experience in an administrative role with a range of responsibilities.
• Excellent attention to detail and ability to work independently with minimal supervision.
• Excellent communication and interpersonal skills; professional at all levels.
• Ability to prioritise, manage deadlines and adapt to changing circumstances.
• Familiarity with MS Office, Google Workspace and learning new systems.
• CIPD qualification (or working towards) preferred; HR/recruitment exposure advantageous.

Responsibilities

• Update, maintain and monitor the Single Central Record for the Foundation; escalate noncompliance as needed.
• Update HR and SIMS databases with starters and leavers; ensure data accuracy.
• Act as gatekeeper and first point of contact for HR; greet visitors and handle staff queries.
• Draft contracts, salary letters and other HR documentation for the Foundation.
• Maintain personnel files (physical and electronic) and update changes in contracts or relations issues.
• Administer staff benefits alongside HR Advisor and assist with ad-hoc duties (census data, volunteers, trips).
• Coordinate recruitment: communications with hiring managers, advertising, interviews, references, DBS/online checks.

Skills

Attention to detail

Communication

Organisational skills

Team player

MS Office / Google Workspace

Education

CIPD qualification or working towards HR qualification

Tools

Applicant Tracking System

iTrent HRIS

Job description

University College School in London is seeking a dedicated HR Administrator to support the HR Advisor with operational and recruitment duties across the Foundation. You will manage DBS and pre-employment checks, update central records, and draft HR documents with precision.

The role requires at least two years of admin experience, strong organisational skills, and excellent communication. CIPD qualification or progress is preferred.