HR Administrator

University College School; Hampstead; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

8 weeks of leave

Contributory staff pension

Lunch provided

On-site gym

Job summary

University College School is seeking an HR Administrator to provide comprehensive administrative support to the HR team. The role involves maintaining HR records, drafting key documents, and assisting with staff benefits, DBS checks, and recruitment processes.

The successful candidate will work on-site, 5 days a week, with standard hours 9am–5pm, and report to the HR Advisor. DBS, payroll liaison, and strong organisational skills are essential.

Qualifications

• Experience providing administrative support in HR or educational contexts.
• Ability to manage sensitive information and DBS checks.
• Strong written and verbal communication skills.

Responsibilities

• Update and monitor the Single Central Record and HR databases (e.g., SIMS).
• Act as gatekeeper and first point of contact for HR queries.
• Draft contracts, salary letters and other HR documentation.
• Maintain physical and electronic personnel files for UCS staff and contractors.
• Assist with staff benefits and ad hoc HR duties (census, volunteers, exchanges).
• Coordinate recruitment activities and interviews with hiring managers.

Skills

Administrative support

Communication

Organizational skills

Interpersonal skills

Job description

University College School was founded in 1830 to promote principles of liberal scholarship. That remains our first and overriding aim. Intellectual curiosity, breadth of study and independence of mind combine to achieve academic excellence; they are not subordinate to it. UCS remains true to the liberal traditions of its founders and continues to work hard to foster independence of mind among its pupils, to value their individuality and to create a diverse and inclusive community. Academic results are excellent. Music and drama are very strong at UCS and the school offers an outstanding range of co-curricular activities and enrichment opportunities. The HR Administrator will report directly to the HR Advisor who provides support and advice to staff regarding a wide range of HR issues. The HR Advisor reports to the Senior HR Advisor who reports to the Director of HR & Compliance. The HR Administrator will also have a strong working relationship with both the Payroll Administrator and the other HR Administrator.

Key Responsibilities Human Resources

• Updating, maintaining and monitoring the Single Central Record for the Foundation, including escalation of noncompliance to colleagues.
• Updating the HR database and the SIMS database with starters and leavers.
• Acting as gatekeeper and first point of contact for the HR Department. This would include meeting and greeting department visitors and using initiative to manage staff queries before they are forwarded to the HR department.
• Providing administrative support for the Foundation; including drafting contracts, salary letters and other documentation.
• Maintaining physical and electronic personnel files for all UCS staff and contractors and updating as necessary with regards to changes in contracts, employee relation issues and other information.
• Providing information on and administering staff benefits alongside the HR Advisor
• Ad-hoc admin duties; school workforce census data, assisting with reading parent volunteers and student exchange trips.

Recruitment

• To provide administrative recruitment support across the Foundation and UCS Active. This involves the following aspects of the recruitment cycle, to include:
• Correspondence between the HR department and relevant hiring managers.
• Liaising with the foundation marketing team to ensure vacancies are advertised in a timely manner.
• Act as a primary point of contact for candidates throughout the recruitment process, providing timely, professional and appropriate communication.
• Coordinate and schedule interviews, managing associated logistics and ensuring candidates and interview panels have the necessary information in advance.
• Ensuring the return of all recruitment packs and making sure paperwork is completed and up to date.
• Conduct reference checks to verify employment history and qualifications of prospective employees.
• Conduct all pre-employment checks including DBS, medical, right to work, overseas and other online checks (social media) for prospective employees.
• Working with agencies and contractors to ensure they provide the required confirmation of checks for their staff.
• Process and issue ID badges for new starters.

The above list of duties does not represent an exhaustive list of duties and the HR Administrator may be required to assist with other requirements to support the HR team in performing their role within the foundation. Salary and Benefits The salary for this position is £35,000. Benefits include 8 weeks of leave (inclusive of bank holidays and close down period over Christmas and Easter) and a contributory staff pension scheme. Lunch is provided for free and there is a subsidised gym on site. Full-time, 5 days per week, On-site, 9am-5pm, all year round Arrangements for the Appointment University College School is fully committed to safeguarding and promoting the welfare of children. The successful applicant will be required to undertake an Enhanced DBS check before commencing employment. This is a requirement as the position is within a school working with children aged under 18. UCS will also undertake its own recruitment checks through contact with previous employers, and others, to confirm applicants' identities and their professional records.

University College School was founded in 1830 to promote principles of liberal scholarship. That remains our first and overriding aim. Intellectual curiosity, breadth of study and independence of mind combine to achieve academic excellence; they are not subordinate to it. UCS remains true to the liberal traditions of its founders and continues to work hard to foster independence of mind among its pupils, to value their individuality and to create a diverse and inclusive community. Academic results are excellent. Music and drama are very strong at UCS and the school offers an outstanding range of co-curricular activities and enrichment opportunities.

The salary for this position is £35,000. Benefits include 8 weeks of leave (inclusive of bank holidays and close down period over Christmas and Easter) and a contributory staff pension scheme. Lunch is provided for free and there is a subsidised gym on site. Full-time, 5 days per week, On-site, 9am-5pm, all year round Arrangements for the Appointment