HR Administrator, Manchester

Planit-IE Limited; Manchester; On-site; GBP 16,000 - 18,000; Part time

Benefits offered by this job

22 days holiday

Bank holidays

Flexible start/finish times

Company pension

Employee Ownership Trust Bonus

Enhanced maternity/paternity pay

Cycle to work scheme

EV car schemes

Professional fees support

CPD

Job summary

Planit-IE Limited is seeking a part-time HR Administrator to support our Principal for People across the full HR remit. The role sits within our Core Team spanning Graphic Design, HR, Health and Safety, compliance and operations, with the position based in Altrincham, Greater Manchester.

You will manage HR admin tasks, recruitment support, and confidential records, with potential to expand hours and scope. A pro-active, organised and professional approach is essential.

Qualifications

• Have at least one year of previous experience in an HR administration and/or recruitment administration role.
• Possess excellent organisational skills and attention to detail.
• Be confident managing and prioritising multiple tasks and deadlines.
• Have strong written and verbal communication skills.
• Be proficient in Microsoft Office, including Outlook, Word and Excel and Forms.
• Demonstrate professionalism, discretion and the ability to handle confidential information.
• Have a positive, flexible and team-oriented approach.
• A relevant HR qualification is an advantage.
• Basic understanding of UK employment law and HR policy.
• Experience of using HR or recruitment systems. (As we are looking to implement a new HR system, prior experience of being involved in implementation would be a distinct advantage).

Responsibilities

• Maintain accurate employee records and HR reports.
• Prepare employment contracts, offer letters and associated documentation.
• Support onboarding and induction processes for new starters.
• Process employee lifecycle administration, including changes to terms and conditions, personal development plans, promotions, and leavers.
• Assist with the management administration and reporting of holiday and other leave entitlements.
• Assist with sickness absence documentation and reporting.
• Monitor and manage HR inbox enquiries, responding appropriately or escalating as required.
• Ensure all HR documentation is filed accurately and confidentially.
• Coordinate recruitment requests and advertise vacancies.
• Support Hiring Managers in recruitment good practice using our Applicant Tracking System.
• Manage candidate applications and maintain recruitment records.
• Support pre-employment checks, including right to work documentation and references.
• Provide excellent candidate communication throughout the recruitment process.
• Produce recruitment updates as required.

Skills

HR administration

Recruitment administration

Organisational skills

Microsoft Office

Communication skills

Confidentiality

Education

HR qualification (advantage)

Tools

HR systems

Microsoft Office

Job description

Hours: Part-time position, of 22.5 hours per week, with distribution across the week to be agreed (7.5 hours per day maximum, and within the hours of 8am-6.30pm).

The role

We're looking for an organised and pro-active HR Administrator to support our Principal for People, covering the full HR remit. You'll be working as an integral member of our Core Team which spans Graphic Design, HR, Health and Safety, compliance, and operational business requirements; working together to support the wider team.

Planit is a place-based design practice of over 100 Landscape Architects, Urban Designers and Visual Storytellers with five studios across the UK. The position is based in Altrincham, Greater Manchester, our vibrant hometown, for which we've designed public realm improvements over the past decade.

As we continue to grow, this is an excellent opportunity for an organised, professional and personable HR administrator looking to develop their career within HR. This position also has the potential, if desired, to expand in terms of hours of work and scope to include wider administrative duties.

Key responsibilities

This is a varied role that requires strong attention to detail, excellent organisation and the confidence to work with colleagues across the business to ensure HR processes are followed correctly throughout the employee lifecycle and accurate personal records are maintained. Tasks will include:

HR Administration

• Maintain accurate employee records and HR reports.
• Prepare employment contracts, offer letters and associated documentation.
• Support onboarding and induction processes for new starters.
• Process employee lifecycle administration, including changes to terms and conditions, personal development plans, promotions, and leavers.
• Assist with the management administration and reporting of holiday and other leave entitlements.
• Assist with sickness absence documentation and reporting.
• Monitor and manage HR inbox enquiries, responding appropriately or escalating as required.
• Ensure all HR documentation is filed accurately and confidentially.

Recruitment

• Coordinate recruitment requests and advertise vacancies.
• Support Hiring Managers in recruitment good practice using our Applicant Tracking System.
• Manage candidate applications and maintain recruitment records.
• Support pre-employment checks, including right to work documentation and references.
• Provide excellent candidate communication throughout the recruitment process.
• Produce recruitment updates as required.

About You

The successful candidate will:

• Have at least one year of previous experience in an HR administration and/or recruitment administration role.
• Possess excellent organisational skills and attention to detail.
• Be confident managing and prioritising multiple tasks and deadlines.
• Have strong written and verbal communication skills.
• Be proficient in Microsoft Office, including Outlook, Word and Excel and Forms.
• Demonstrate professionalism, discretion and the ability to handle confidential information.
• Have a positive, flexible and team-oriented approach.
• A relevant HR qualification is an advantage.
• Basic understanding of UK employment law and HR policy.
• Experience of using HR or recruitment systems. (As we are looking to implement a new HR system, prior experience of being involved in implementation would be a distinct advantage).

Practice Information

Planit is an Employee-Owned business, with each co-owner taking personal responsibility within their areas of expertise for the benefit of the team, and success of the practice as a whole. As an accredited B Corp, we prioritise people, planet, and profit equally, and welcome candidates who share these values.

What we offer

We support our team by providing benefits that include a minimum of 22 days holiday plus bank holidays and 3 Christmas closure days, flexible start and finish times, company pension, Employee Ownership Trust Bonus, enhanced maternity and paternity pay, salary sacrifice cycle and EV car schemes, support with professional fees and CPD.

£15,600 - £18,000 pro-rated salary (based on 22.5 hours per week)

Candidates must be eligible to live and work in the UK. If you require sponsorship, please check your eligibility against the relevant criteria on the UK Government website before submitting your application.