HR Administrator

Express Solicitors; Lancashire; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Hybrid working after probation

23 days holiday + bank holidays

Private medical insurance after 2 yrs

Job summary

Express Solicitors is recruiting an HR Administrator to support the HR team with attendance records, onboarding, contracts, inductions and general admin. The role offers hybrid working after probation and a clear path to develop HR knowledge within a leading personal injury practice.

You will manage HR data, assist with projects, respond to staff inquiries, and coordinate with IT and department heads to ensure accurate personnel files and timely communications.

Qualifications

• GCSE Maths and English at Grade 5 or above (or international equivalent).
• Strong administrative and organisational skills.
• Good numerical ability.
• Proficient in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint.
• Flexible and able to prioritise tasks effectively in a dynamic environment.
• Resilient and capable of working under pressure.
• Willing and eager to learn.
• Excellent understanding of confidentiality, with the ability to handle sensitive information discreetly.
• Strong written and verbal communication skills.
• Confident and professional telephone manner.
• High level of accuracy and strong attention to detail.
• Demonstrated ability to coordinate and manage information effectively.
• Ability to thrive in a fast-paced work environment.
• Previous HR administration experience and an understanding of UK employment law are desirable but not essential.
• A relevant HR qualification is an advantage.

Responsibilities

• Maintain accurate absence records by updating holiday, sickness, medical, and authorised leave information within the HR system.
• Verify that employees enter their data correctly on the HR platform.
• Send a daily absence summary email to all staff.
• Respond to routine staff enquiries in a timely and helpful manner.
• Support the HR team with various projects, such as absenteeism initiatives, company newsletters, HR system improvements, and updates to policies and procedures.
• Coordinate with new starters once an offer is made, including preparing and issuing employment contracts, requesting references, and organising their system setup.
• Deliver induction sessions for new starters.
• Complete checklists for new hires, internal promotions, and leavers to ensure smooth transitions. This includes collaborating with Department Heads and the IT team to share relevant information promptly.
• Ensure personnel files are kept accurate, up-to-date, and well organised.
• Provide general administrative support including filing, scanning, and taking minutes during employee meetings.
• Work with benefits providers, generate ad hoc reports, and liaise with Department Managers as needed.
• Carry out any additional ad hoc duties as required.

Skills

Administration

Organisational skills

Numerical ability

Microsoft Office

Confidentiality

Communication

Telephone manner

Attention to detail

HR admin experience

UK employment law (desirable)

Education

HR qualification

Tools

Microsoft Office

Job description

Job Title: HR Administrator

Location: Sharston, Manchester M22 4SN

Salary: £27,411.66 per annum

Job type: Full time, Permanent

About us:

Established in 2000, Express Solicitors is an award-winning, no win no fee law firm specialising exclusively in personal injury claims. Headquartered in Manchester, we support clients nationwide across all areas of personal injury, including employers' liability, serious injury, clinical negligence, occupiers' and public liability, road traffic accidents and industrial disease.

We are ranked 64th in The Lawyer UK Top 200, out of more than 10,000 law firms nationwide, and after achieving a 20% year-on-year growth, Express Solicitors are the largest personal injury claimant firm in the UK.

Our commitment to outstanding client care is reflected in our Trustpilot rating of 4.8 (Excellent), placing us among the highest-rated firms in the sector.

About The Role:

We are currently recruiting for a HR Administrator to provide administrative support to our HR Team. This is an exciting opportunity for a talented administrator to join our team and gain valuable HR specialist experience. The right candidate will have the chance to develop their HR career.

Responsibilities:

• Maintain accurate absence records by updating holiday, sickness, medical, and authorised leave information within the HR system.
• Verify that employees enter their data correctly on the HR platform.
• Send a daily absence summary email to all staff.
• Respond to routine staff enquiries in a timely and helpful manner.
• Support the HR team with various projects, such as absenteeism initiatives, company newsletters, HR system improvements, and updates to policies and procedures.
• Coordinate with new starters once an offer is made, including preparing and issuing employment contracts, requesting references, and organising their system setup.
• Deliver induction sessions for new starters.
• Complete checklists for new hires, internal promotions, and leavers to ensure smooth transitions. This includes collaborating with Department Heads and the IT team to share relevant information promptly.
• Ensure personnel files are kept accurate, up-to-date, and well organised.
• Provide general administrative support including filing, scanning, and taking minutes during employee meetings.
• Work with benefits providers, generate ad hoc reports, and liaise with Department Managers as needed.
• Carry out any additional ad hoc duties as required.

Person Specification:

• GCSE Maths and English at Grade 5 or above (or international equivalent).
• Strong administrative and organisational skills.
• Good numerical ability.
• Proficient in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint.
• Flexible and able to prioritise tasks effectively in a dynamic environment.
• Resilient and capable of working under pressure.
• Willing and eager to learn.
• Excellent understanding of confidentiality, with the ability to handle sensitive information discreetly.
• Strong written and verbal communication skills.
• Confident and professional telephone manner.
• High level of accuracy and strong attention to detail.
• Demonstrated ability to coordinate and manage information effectively.
• Ability to thrive in a fast-paced work environment.
• Previous HR administration experience and an understanding of UK employment law are desirable but not essential.
• A relevant HR qualification is an advantage.

Salary & Hours:

• Salary of £27,411.66 based on 39.5 hours
• Our standard working hours are 8:30am to 5:30pm Monday-Thursday and 8:30am to 5pm Friday.

Benefits:

• Hybrid Working - 3/2 hybrid working pattern after probation.
• 23 Days Holiday - Rising to 26 days, plus bank/public holidays.
• Extra Holidays - 3 holiday buy backs and an extra day for your birthday after service length requirement.
• Looking After Your Health - Private medical insurance available after 2 years' service, annual flu jab and Employee Assistance Programme.
• Looking After Your Well-being - 24/7 onsite Gym, Netball/Football team, 10km Manchester team and more.
• Work Life / Balance - Active social committee with generous departmental and firm-wide social budget.

Recruitment Process:

Interviews will be conducted by MS Teams and will include scenario-based questioning.

Our employees are our most important asset, we rate skill and ability above all else and our recruitment policy encourages applications from all.

Candidates with the relevant experience or job titles of; HR Assistant, Human Resources Assistant, Human Resources Executive, HR Executive, Human Resources Administrator, HR Advisor, Human Resources Advisor, HR Generalist, Human Resources Admin, HR Officer, HR Admin may also be considered for this role.