Hr Administrator (1 Year Ftc)

Quadient; England; Hybrid; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Hybrid work model

Online learning platform access

Philanthropy program

Total rewards program

Referral scheme

Employee assistance program

Job summary

Quadient is seeking an HR Operations Specialist for a 1-year FTC maternity cover. You will manage the employee lifecycle, prepare contracts and HR documentation, and maintain accurate records across HR systems.

You will conduct right-to-work checks and support payroll and pension administration while upholding GDPR and data accuracy. In this role you will generate HR reports, assist with system testing and improvements, and manage benefits platforms.

Qualifications

• Experience in HR administration and employee lifecycle processes.
• Proficiency with HR systems/databases and data accuracy.
• Strong Excel skills and ability to handle confidential information.
• Excellent communication and customer service.
• Knowledge of UK employment legislation is desirable.
• Experience supporting payroll/benefits administration is advantageous.

Responsibilities

• Manage all aspects of the employee lifecycle.
• Prepare employment contracts, offer letters and HR documentation.
• Ensure employee records are maintained accurately within HR systems.
• Conduct right-to-work and pre-employment checks.
• Maintain HRIS records and employee databases.
• Ensure data accuracy across HR, payroll and benefits systems.
• Produce regular HR reports and people metrics.
• Support system testing, upgrades and process improvements.
• Maintain document retention and GDPR compliance.
• Prepare and submit payroll changes within deadlines, liaising with payroll providers.
• Administer pension schemes including enrolment, re-enrolment and opt-outs.
• Handle pension queries with employees and providers.
• Administer employee benefits including salary sacrifice, private medical insurance, life assurance, wellbeing benefits.
• Prepare data for annual life assurance and benefits renewals.
• Maintain payroll, pension and benefits records and audits.
• Manage QuadPerks platform including support and award administration.
• Coordinate long service awards and employee recognition schemes.

Skills

HR administration

Employee lifecycle

HR systems

Attention to detail

Excel

Confidential data handling

Communication

Education

CIPD Level 3/5

Tools

Workday

HRIS

Job description

Job Description

This is a 1 year FTC (Maternity Cover) role.

The HR Operations Specialist is responsible for delivering efficient, accurate and compliant HR administration and employee lifecycle processes. The role ensures a positive employee experience through effective management of HR systems, documentation, payroll support, benefits administration and people processes.

The postholder acts as a key point of contact for employees and managers, providing guidance on HR policies, procedures and day-to-day people matters while maintaining high levels of accuracy and confidentiality.

Your role in our future:

• Manage all aspects of the employee lifecycle
• Prepare employment contracts, offer letters and HR documentation.
• Ensure employee records are maintained accurately within HR systems.
• Conduct right-to-work and pre-employment checks.
• Maintain HRIS records and employee databases.
• Ensure data accuracy across HR, payroll and benefits systems.
• Produce regular HR reports and people metrics.
• Support system testing, upgrades and process improvements.
• Maintain document retention and GDPR compliance.
• Prepare and submit payroll changes within agreed deadlines, liaising with payroll providers and resolving employee payroll queries.
• Administer all aspects of the company pension schemes, including enrolment, re-enrolment, opt-outs, contribution changes, employee communications, leaver notifications and data submissions to pension providers.
• Act as the first point of contact for pension queries, providing support to employees and liaising with pension providers to resolve issues.
• Administer employee benefits including salary sacrifice schemes, private medical insurance, life assurance, wellbeing benefits and other reward programmes.
• Prepare employee data for annual life assurance and benefits renewals, ensuring accuracy and timely submission.
• Maintain accurate payroll, pension and benefits records, carrying out regular audits and data validation activities.
• Manage the QuadPerks (Benefit platform), including employee support, award administration and programme maintenance.
• Coordinate long service awards, employee recognition initiatives and employee discount schemes.

Qualifications

Your profile:

• Previous HR administration or HR operations experience.
• Strong understanding of employee lifecycle processes.
• Experience working with HR systems and databases.
• Excellent attention to detail and organisational skills.
• Strong Microsoft Office skills, particularly Excel.
• Ability to manage confidential information appropriately.
• Excellent communication and customer service skills.

Desirable

• CIPD Level 3 or Level 5.
• Experience of Workday or similar HRIS.
• Knowledge of UK employment legislation.
• Experience supporting payroll and benefits administration.

Additional Information

Rewards & Benefits

• Flexible Work: Embrace a hybrid work model blending office and remote setup for a balanced lifestyle.
• Endless Learning: Access global opportunities for growth through our 24/7 online learning platform.
• Inclusive Community: Join our Empowered Communities and engage in our Philanthropy program.
• Comprehensive Rewards: Enjoy competitive Total Rewards covering wellness, work/life balance, and more, including a generous referral scheme.
• Caring for Wellbeing: Access our complimentary employee assistance program for mental health support.

Smart Work at Quadient

At Quadient, our Smart Work approach fosters connection, collaboration, and innovation while offering flexibility based on role requirements. Whether on-site, hybrid, or remote, our work environments are designed to support productivity and engagement. Hybrid employees balance remote and in-office work, on-site roles contribute daily to our vibrant workplace culture, and remote employees stay connected through virtual collaboration and in-person events. No matter where you work, you’ll be part of a dynamic, people-first community that drives success together.

Be yourself at Quadient

Our values define how we work as a team: Empowerment, Passion, Inspiration and Community. They inspire us to be EPIC. Together. What makes Quadient different is how different we are. We’re a team of individuals with one goal but many perspectives. When you connect with Quadient, you become part of a community that cares - in a culture that embraces differences and values every voice.

Quadient is an Equal Employment Opportunity Employer. *: We firmly believe in zero discrimination in employment on any basis, including race, color, religion, sex, national origin, age, disability, veteran or military status, genetic information, citizenship status, and any other characteristics protected by local, state, or federal law.

People. Connected.