HR Administrator (1 year FTC)

Quadient; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Hybrid work model

Wellbeing benefits

24/7 online learning platform

Total Rewards

Job summary

Quadient is seeking an HR Operations Specialist for a 1 year FTC (Maternity Cover) to deliver efficient HR administration and manage employee lifecycle processes. You will oversee HR systems, payroll support, benefits administration and GDPR compliance, acting as a first point of contact for employees and managers.

The role emphasizes data accuracy, confidentiality and strong stakeholder communication, with a hybrid work model blending office and remote work in the UK.

Qualifications

• Previous HR administration or HR operations experience.
• Strong understanding of employee lifecycle processes.
• Experience working with HR systems and databases.
• Excellent attention to detail and organisational skills.
• Strong Microsoft Excel skills.
• Ability to manage confidential information appropriately.
• Excellent communication and customer service skills.

Responsibilities

• Manage all aspects of the employee lifecycle.
• Prepare employment contracts, offer letters and HR documentation.
• Ensure employee records are maintained accurately within HR systems.
• Conduct right-to-work and pre-employment checks.
• Maintain HRIS records and employee databases.
• Produce regular HR reports and people metrics.
• Support system testing, upgrades and process improvements.
• Maintain document retention and GDPR compliance.
• Prepare and submit payroll changes within agreed deadlines, liaising with payroll providers and resolving employee payroll queries.
• Administer all aspects of the company pension schemes, including enrolment, re-enrolment, opt-outs, contribution changes, employee communications, leaver notifications and data submissions to pension providers.
• Act as the first point of contact for pension queries, providing support to employees and liaising with pension providers to resolve issues.
• Administer employee benefits including salary sacrifice schemes, private medical insurance, life assurance, wellbeing benefits and other reward programmes.
• Prepare employee data for annual life assurance and benefits renewals, ensuring accuracy and timely submission.
• Maintain accurate payroll, pension and benefits records, carrying out regular audits and data validation activities.
• Manage the QuadPerks (Benefit platform), including employee support, award administration and programme maintenance.
• Coordinate long service awards, employee recognition initiatives and employee discount schemes.

Skills

HR administration

HR operations

HRIS systems

Excel

Confidentiality

Education

CIPD Level 3/5

Tools

Workday

Job description

Company Description

At Quadient, we support businesses of all sizes in their digital transformation and growth journey, unlocking operational efficiency with reliable, secure, and sustainable automation processes.

Our success in delivering innovation and business growth is inspired by the connections our diverse teams create every day, with our clients and each other.

It’s these connections that make Quadient such an exceptional place to grow your career, develop your skills and make a real impact – help our future-focused business lead the way in powering secure and sustainable business connections through digital and physical channels.

Job Description

This is a 1 year FTC (Maternity Cover) role.

The HR Operations Specialist is responsible for delivering efficient, accurate and compliant HR administration and employee lifecycle processes. The role ensures a positive employee experience through effective management of HR systems, documentation, payroll support, benefits administration and people processes.

The postholder acts as a key point of contact for employees and managers, providing guidance on HR policies, procedures and day-to-day people matters while maintaining high levels of accuracy and confidentiality.

Your role in our future:

• Manage all aspects of the employee lifecycle
• Prepare employment contracts, offer letters and HR documentation.
• Ensure employee records are maintained accurately within HR systems.
• Conduct right-to-work and pre-employment checks.
• Maintain HRIS records and employee databases.
• Ensure data accuracy across HR, payroll and benefits systems.
• Produce regular HR reports and people metrics.
• Support system testing, upgrades and process improvements.
• Maintain document retention and GDPR compliance.
• Prepare and submit payroll changes within agreed deadlines, liaising with payroll providers and resolving employee payroll queries.
• Administer all aspects of the company pension schemes, including enrolment, re-enrolment, opt-outs, contribution changes, employee communications, leaver notifications and data submissions to pension providers.
• Act as the first point of contact for pension queries, providing support to employees and liaising with pension providers to resolve issues.
• Administer employee benefits including salary sacrifice schemes, private medical insurance, life assurance, wellbeing benefits and other reward programmes.
• Prepare employee data for annual life assurance and benefits renewals, ensuring accuracy and timely submission.
• Maintain accurate payroll, pension and benefits records, carrying out regular audits and data validation activities.
• Manage the QuadPerks (Benefit platform), including employee support, award administration and programme maintenance.
• Coordinate long service awards, employee recognition initiatives and employee discount schemes.

Your profile:

• Previous HR administration or HR operations experience.
• Strong understanding of employee lifecycle processes.
• Experience working with HR systems and databases.
• Excellent attention to detail and organisational skills.
• Strong Microsoft Office skills, particularly Excel.
• Ability to manage confidential information appropriately.
• Excellent communication and customer service skills.

Desirable

• CIPD Level 3 or Level 5.
• Experience of Workday or similar HRIS.
• Knowledge of UK employment legislation.
• Experience supporting payroll and benefits administration.

Additional Information

Rewards & BenefitsFlexible Work: Embrace a hybrid work model blending office and remote setup for a balanced lifestyle.Endless Learning: Access global opportunities for growth through our 24/7 online learning platform.Inclusive Community: Join our Empowered Communities and engage in our Philanthropy program.Comprehensive Rewards: Enjoy competitive Total Rewards covering wellness, work/life balance, and more, including a generous referral scheme.Caring for Wellbeing: Access our complimentary employee assistance program for mental health support.Smart Work at QuadientAt Quadient, our Smart Work approach fosters connection, collaboration, and innovation while offering flexibility based on role requirements. Whether on-site, hybrid, or remote, our work environments are designed to support productivity and engagement. Hybrid employees balance remote and in-office work, on-site roles contribute daily to our vibrant workplace culture, and remote employees stay connected through virtual collaboration and in-person events. No matter where you work, you’ll be part of a dynamic, people-first community that drives success together.Be yourself at QuadientOur values define how we work as a team: Empowerment, Passion, Inspiration and Community. They inspire us to be EPIC. Together.

We will consider any reasonable modifications to the interview process. If you require any assistance with the application process, please email us at [e-mail]

Quadient is an Equal Employment Opportunity Employer. *: We firmly believe in zero discrimination in employment on any basis, including race, color, religion, sex, national origin, age, disability, veteran or military status, genetic information, citizenship status, and any other characteristics protected by local, state, or federal law.People. Connected.