HR Administrator

Rhenus Logistics; Nuneaton; On-site; GBP 25,000 - 32,000; Full time

Job summary

Rhenus Logistics is seeking a payroll and HR administrator on a fixed-term contract in the UK. You will support daily payroll tasks, HR compliance, and administration across multiple sites using Workday, Equator and K3 Syspro.

This role covers payroll data entry, leaver processes, employee records, and handling payroll queries, with a focus on accuracy and confidentiality within a busy logistics environment.

Qualifications

• GCSE Maths and English minimum level 1/2 equivalent
• Full Driving Licence
• IT skills, including Advanced Microsoft / Excel / PowerPoint
• The ability to work under pressure to tight deadlines
• Great communicator
• Positive attitude & drive
• Organized
• Keeping sensitive information private and confidential

Responsibilities

• Support with the completion of the daily T&As
• Support with inputting RTW forms through our payroll system/Workday and updating employee personnel files
• Managing the employee absence line, recording all relevant information in the Absence Tracker, updating line managers on staff absences, and issuing communication emails.
• Support with the payroll administration, under the guidance of HRBP.
• Support with the completion of the weekly payroll process.
• Entering employees’ details into the HR system accurately - Equator (K3 Syspro) & Workday
• Updating bank holidays and closed holiday period on Equator for all colleagues in the business
• Responding to Payroll queries on taking the relevant actions.
• Supporting with HR compliance in eligibility to work documentation and passports
• Maintaining employee’s records, files and spreadsheets in line with data protection legislation.
• Sending relevant emails to managers.
• Supporting with leaver process.
• Provide administrative support to the HR team where required.
• An understanding of HR policies & practices.
• Build positive and effective relationships with key stakeholders.
• Filing documentation in the employee’s personnel files.
• Supporting with employee queries where appropriate, sending email correspondence.
• Checking the HR post-box at each site.
• Any other ad-hoc duties as required under the guidance of HRBP.
• Support with any birthday voucher queries.
• Undertake other responsible tasks that may be required from time to time as directed by the needs of the business and/or your Line Manager.
• Supporting with employee biometrics enrolment, SFDC, as and when required.

Skills

IT skills

Excel

PowerPoint

Communication

Organized

Under pressure

Driving licence

Education

GCSE Maths and English

Full Driving Licence

Tools

Workday

Equator

K3 Syspro

Job description

What You Can Expect

Fixed Term Contract until 31st December 2026

Shift Pattern: Monday to Wednesday, 07:30 - 15:30, 30 minute unpaid break (22.5 hours a week)

Areas of Responsibility

Payroll

• Support with the completion of the daily T&As

• Support with inputting R.T.W forms through our payroll system/Workday and updating employee personnel files

• Managing the employee absence line, recording all relevant information in the Absence Tracker, updating line managers on staff absences, and issuing communication emails.

• Support with the payroll administration, under the guidance of HRBP.

• Support with the completion of the weekly payroll process.

• Entering employees’ details into the HR system accurately - Equator (K3 Syspro) & Workday

• Updating bank holidays and closed holiday period on Equator for all colleagues in the business

• Responding to Payroll queries on taking the relevant actions.

Compliance/WORKDAY

• Supporting with HR compliance in eligibility to work documentation and passports.

• Maintaining employee’s records, files and spreadsheets in line with data protection legislation.

• Sending relevant emails to managers.

• Supporting with leaver process.

HR Ad-Hoc

• Provide administrative support to the HR team where required.

• An understanding of HR policies & practices.

• Build positive and effective relationships with key stakeholders.

• Filing documentation in the employee’s personnel files.

• Supporting with employee queries where appropriate, sending email correspondence.

• Checking the HR post-box at each site.

• Any other ad-hoc duties as required under the guidance of HRBP.

• Support with any birthday voucher queries.

• Undertake other responsible tasks that may be required from time to time as directed by the needs of the business and/or your Line Manager.

• Supporting with employee biometrics enrolment, SFDC, as and when required.

Employee Engagement

• Responsible for HR notice boards. Updating information across all sites.

• Daily checking the HR post-box at each site.

What You Bring

Knowledge & Skills

Essential Qualifications

• GSCE Maths and English minimum level 1 /2 equivalent

• Full Driving Licence

Desirable Qualifications

• GSCE Maths and English grade 4 or above or equivalent

Essential Skills

• IT skills, including Advanced Microsoft / Excel / PowerPoint

• The ability to work under pressure to tight deadlines

• Great communicator

• Positive attitude & drive

• Organized

• Keeping sensitive information private and confidential

Desirable Skills

• 1 Years minimum within an Admin function

Functional Knowledge & Experience

• Payroll processes and HR processes

• Working in a fast-paced environment

• Excellent administration, organisation and customer service skills

• Team working

Business Knowledge & Experience

• Exposure to working in a medium sized company.

• Proactive approach to own continuous development

• Critical thinking and problem solving

• Adaptability