HR Administrator

Rhenus SE & Co. KG; Nuneaton; On-site; GBP 18,000 - 24,000; Part time

Job summary

Rhenus SE & Co. KG in the United Kingdom (Nuneaton) is seeking a Payroll/HR Administration assistant on a fixed-term contract until 31 December 2026.

The role includes payroll support, HR administration, compliance, and updating employee records across systems such as Workday, Equator and K3. You will manage payroll queries, absence tracking, leaver processes, and ad-hoc HR tasks, liaising with line managers.

Responsibilities

• Support with the completion of the daily T&As
• Support with inputting R.T.W forms through our payroll system/Workday and updating employee personnel files
• Managing the employee absence line, recording all relevant information in the Absence Tracker, updating line managers on staff absences, and issuing communication emails
• Support with the payroll administration, under the guidance of HRBP
• Support with the completion of the weekly payroll process
• Entering employees’ details into the HR system accurately - Equator (K3 Syspro) & Workday
• Updating bank holidays and closed holiday period on Equator for all colleagues in the business
• Responding to Payroll queries on taking the relevant actions
• Supporting with HR compliance in eligibility to work documentation and passports
• Maintaining employee’s records, files and spreadsheets in line with data protection legislation
• Sending relevant emails to managers
• Supporting with leaver process
• Provide administrative support to the HR team where required
• An understanding of HR policies & practices
• Build positive and effective relationships with key stakeholders
• Filing documentation in the employee’s personnel files
• Supporting with employee queries where appropriate, sending email correspondence
• Checking the HR post-box at each site
• Any other ad-hoc duties as required under the guidance of HRBP
• Support with any birthday voucher queries
• Undertake other responsible tasks that may be required from time to time as directed by the needs of the business and/or your Line Manager
• Supporting with employee biometrics enrolment, SFDC, as and when required
• Responsible for HR notice boards. Updating information across all sites
• Daily checking the HR post-box at each site

Job description

Fixed Term Contract until 31st December 2026

Shift Pattern: Monday to Wednesday, 07:30 - 15:30, 30 minute unpaid break (22.5 hours a week)

Areas of Responsibility

Payroll

• Support with the completion of the daily T&As
• Support with inputting R.T.W forms through our payroll system/Workday and updating employee personnel files
• Managing the employee absence line, recording all relevant information in the Absence Tracker, updating line managers on staff absences, and issuing communication emails.
• Support with the payroll administration, under the guidance of HRBP.
• Support with the completion of the weekly payroll process.
• Entering employees’ details into the HR system accurately - Equator (K3 Syspro) & Workday
• Updating bank holidays and closed holiday period on Equator for all colleagues in the business
• Responding to Payroll queries on taking the relevant actions.

Compliance/WORKDAY

• Supporting with HR compliance in eligibility to work documentation and passports.
• Maintaining employee’s records, files and spreadsheets in line with data protection legislation.
• Sending relevant emails to managers.
• Supporting with leaver process.

HR Ad-Hoc

• Provide administrative support to the HR team where required.
• An understanding of HR policies & practices.
• Build positive and effective relationships with key stakeholders.
• Filing documentation in the employee’s personnel files.
• Supporting with employee queries where appropriate, sending email correspondence.
• Checking the HR post-box at each site.
• Any other ad-hoc duties as required under the guidance of HRBP.
• Support with any birthday voucher queries.
• Undertake other responsible tasks that may be required from time to time as directed by the needs of the business and/or your Line Manager.
• Supporting with employee biometrics enrolment, SFDC, as and when required.

Employee Engagement

• Responsible for HR notice boards. Updating information across all sites.
• Daily checking the HR post-box at each site.