HR Administrator

Express Solicitors Limited; Manchester; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Private medical insurance

Onsite gym

Hybrid working

Holiday entitlement 23–26 days

Birthday day off

Job summary

Express Solicitors Limited is recruiting a HR Administrator to support the HR Team. The role offers hybrid working with 39.5 hours per week and a salary of £27,411.66 base, rising with holiday entitlements and employee benefits.

You will manage HR records, assist with contracts, inductions, and reporting while upholding confidentiality and compliance with UK employment law. You will interact with department heads, manage onboarding, and contribute to projects like newsletters and policy updates

Qualifications

• GCSE Maths and English at Grade 5 or above (or international equivalent).
• Strong administrative and organisational skills.
• Good numerical ability.
• Proficient in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Maintain accurate absence records by updating holiday, sickness, medical, and authorised leave information within the HR system.
• Verify that employees enter their data correctly on the HR platform.
• Send a daily absence summary email to all staff.
• Respond to routine staff enquiries in a timely and helpful manner.
• Support the HR team with various projects, such as absenteeism initiatives, company newsletters, HR system improvements, and updates to policies and procedures.
• Coordinate with new starters once an offer is made, including preparing and issuing employment contracts, requesting references, and organising their system setup.
• Deliver induction sessions for new starters.
• Complete checklists for new hires, internal promotions, and leavers to ensure smooth transitions.
• Ensure personnel files are kept accurate, up-to-date, and well organised.
• Provide general administrative support including filing, scanning, and taking minutes during employee meetings.
• Work with benefits providers, generate ad hoc reports, and liaise with Department Managers as needed.
• Carry out any additional ad hoc duties as required.

Skills

Strong administrative & organisational

Microsoft Office proficiency

Excellent written & verbal comms

Confidentiality awareness

Attention to detail

Able to prioritise in a dynamic env

Education

GCSE Maths & English (Grade 5+) or international equivalent

Tools

Excel

Word

Outlook

PowerPoint

Job description

Established in 2000, Express Solicitors is an award‑winning, no win no fee law firm specialising exclusively in personal injury claims. Headquartered in Manchester, we support clients nationwide across all areas of personal injury, including employers’ liability, serious injury, clinical negligence, occupiers’ and public liability, road traffic accidents and industrial disease.

We are ranked 64th in The Lawyer UK Top 200, out of more than 10,000 law firms nationwide, and after achieving a 20% year‑on‑year growth, Express Solicitors are the largest personal injury claimant firm in the UK.

Our commitment to outstanding client care is reflected in our Trustpilot rating of 4.8 (Excellent), placing us among the highest‑rated firms in the sector.

The Role

We are currently recruiting for a HR Administrator to provide administrative support to our HR Team. This is an exciting opportunity for a talented administrator to join our team and gain valuable HR specialist experience. The right candidate will have the chance to develop their HR career.

Responsibilities

• Maintain accurate absence records by updating holiday, sickness, medical, and authorised leave information within the HR system.
• Verify that employees enter their data correctly on the HR platform.
• Send a daily absence summary email to all staff.
• Respond to routine staff enquiries in a timely and helpful manner.
• Support the HR team with various projects, such as absenteeism initiatives, company newsletters, HR system improvements, and updates to policies and procedures.
• Coordinate with new starters once an offer is made, including preparing and issuing employment contracts, requesting references, and organising their system setup.
• Deliver induction sessions for new starters.
• Complete checklists for new hires, internal promotions, and leavers to ensure smooth transitions. This includes collaborating with Department Heads and the IT team to share relevant information promptly.
• Ensure personnel files are kept accurate, up-to-date, and well organised.
• Provide general administrative support including filing, scanning, and taking minutes during employee meetings.
• Work with benefits providers, generate ad hoc reports, and liaise with Department Managers as needed.
• Carry out any additional ad hoc duties as required.

Person Specification

• GCSE Maths and English at Grade 5 or above (or international equivalent).
• Strong administrative and organisational skills.
• Good numerical ability.
• Proficient in Microsoft Office, especially Excel, Word, Outlook, and PowerPoint.
• Flexible and able to prioritise tasks effectively in a dynamic environment.
• Resilient and capable of working under pressure.
• Willing and eager to learn.
• Excellent understanding of confidentiality, with the ability to handle sensitive information discreetly.
• Strong written and verbal communication skills.
• Confident and professional telephone manner.
• High level of accuracy and strong attention to detail.
• Demonstrated ability to coordinate and manage information effectively.
• Ability to thrive in a fast‑paced work environment.
• Previous HR administration experience and an understanding of UK employment law are desirable but not essential.
• A relevant HR qualification is an advantage.

Salary & Hours

• Salary of £27,411.66 base
• d on 39.5 hours
• Our standard working hours are 8:30am to 5:30pm Monday-Thursday and 8:30am to 5pm Friday.
• Hybrid Working
• 3/2 hybrid working pattern after probation.
• 23 Days Holiday
• Rising to 26 days, plus bank/public holidays.
• 3 holiday buy backs and an extra day for your birthday after service length requirement.
• Looking After Your Health
• Private medical insurance available after 2 years’ service, annual flu jab and Employee Assistance Programme.
• 24/7 onsite Gym, Netball/Football team, 10km Manchester team and more.
• Work Life / Balance
• Active social committee with generous departmental and firm-wide social budget.

Recruitment Process

Interviews will be conducted by MS Teams and will include scenario-based questioning.

Our employees are our most important asset, we rate skill and ability above all else and our recruitment policy encourages applications from all.

Petal Peters, our Recruitment Manager, is happy to answer any questions you may have, about what Express Solicitors can offer you.

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