HR Administrator

Airswift; Kingston upon Thames; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a detail-oriented HR Administrator to join their dynamic team. This exciting role involves managing HR processes, preparing contracts, and ensuring smooth onboarding for new employees. The successful candidate will play a crucial role in maintaining compliance and supporting the HR function within a thriving international workforce solutions provider. If you are passionate about HR and eager to contribute to a collaborative environment, this opportunity is perfect for you.

Qualifications

• Experience in HR processes and administration is essential.
• Ability to prepare contracts and manage new starter paperwork.

Responsibilities

• Prepare Contracts of Employment and manage new starter paperwork.
• Ensure compliance with HR processes and maintain accurate records.

Skills

HR Processes & Systems

Document Control Systems

Contracts Management

SAP

Tools

SAP

Job description

• Role: HR Administrator
• Location: Surrey, United Kingdom
• Duration: 12 months (renewable)
• Start Date: ASAP
• Work Schedule: Min 4 days a week in office (Full-time)
• Recruiter: Mariana Cortez

Key Words: HR Processes & Systems, Document Control Systems, Contracts Management, SAP.

Our Company
Airswift is an international workforce solutions provider. With 9,000 contractors operating in over 70 countries, Airswift's geographical reach, experience and expertise across the oil and gas, energy, mining, infrastructure and technology sectors is unparalleled.

We are currently recruiting for an HR Administrator to be based in Surrey, United Kingdom and work in a 12-month contract with the possibility of extension.

Job Description:

• We are currently recruiting for an experienced administrator with experience in HR processes, and perform the activities below:
• In line with the New Starters procedure, prepare Contracts of Employment for new employees and Exhibit A for agency workers.
• Preparation of all new starter paperwork, files and arrangements ahead of the new starters first day, including room bookings and notifications issued in a timely fashion to all relevant departments.
• Arrange pre-employment medicals and reference checks for all new employees.
• Undertake maternity risk assessments with employees and agency workers as required and liaise with HR Advisors/HSE with any subsequent actions.
• Ensure all electronic and paper filing is undertaken in a timely manner. Emails relating to staff and agency to be filed in correct electronic employee folder.
• Follow correct procedures when terminating staff and agency workers.
• Ensure records are updated and notifications issued in a timely fashion to all relevant departments and ensure any outstanding monies and property are returned to the company.
• Prepare amendment to contracts and ensure records updated accordingly.
• Prepare new Exhibits to reflect any changes to agency worker contractual details and ensure the files and trackers are updated to reflect this information.
• Advise payroll monthly of all new starters, leavers, employees on maternity leave and any other adjustments to salary.
• Update starters and leavers listings on a weekly basis.
• Track and administer all paperwork concerning the probation period of new staff.
• Ensure all records are maintained in line with the department Compliance procedures.
• Maintain lists of agency workers on a weekly basis.
• Prepare assignment agreements for assignees from other Saipem offices, including any extensions to existing agreements and salary review letters.
• Prepare living allowance requests.
• Assist with housing rental agreements, deposits and fees and advise Finance and Payroll of the applicable payments.
• Provide ongoing assistance in helping assignees settle in a new country.
• Ensure assignees coming to work in the London office are logged in the “Inpatriate” tracker.
• Prepare assignment agreements for Saipem Ltd staff going to work at other Saipem offices, including any extensions to existing agreements.
• Ensure GHRS and payroll are advised of any signed assignment agreements or changes, and the relevant “Expatriate” tracker is updated.
• Prepare bank, mortgage and property references as requested.
• Raise finance memos and work orders on SAP for HR invoices.
• Support the raising of Purchase Orders and Frame Agreements on SAP.
• Maintain relevant processes in relation to Company Benefit Schemes as required.
• Reconcile end of year annual leave balances for all employees and issue new annual leave forms.
• Issue company communications from the HR London inbox as required.
• Action queries received through the HR London Inbox on a regular basis during the day, ensuring all emails are actioned by either passing to the relevant Advisor or responding to. Ensure all emails are filed correctly in the folders once actioned.
• Carry out any other duties commensurate with the role of Human Resources Administrator.
• To become familiar with and to maintain awareness of Saipem’s current requirements and where applicable, the latest Industry Codes and Standards including statutory rules and regulations.

The next step
We have an exceptional team in place, and we are pleased to be able to appoint a further person to our growing business. We are aware that you may not ‘tick all the boxes’, but if you believe you can genuinely offer some valuable skills and experience to our business, please in the first instance contact our recruitment partner Airswift.

For further information please apply with your updated CV or email Mariana Cortez at [e-mail]