HR Administrator

Lockton; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Lockton is seeking an HR Administrator to join the People function. This role offers exposure to automation projects as the HR admin team expands.

Your responsibilities include onboarding new joiners (contracts, HR system), coordinating background screening, right-to-work checks, running headcount and leaver processes, updating payroll communications and managing reference requests. You will support salary reviews and Concur invoices, and assist on HR projects.

Qualifications

• Experience with HR administration or professional administration in regulated sectors.
• Experience dealing with internal stakeholders.
• Proactive, collaborative, and detail-oriented.

Responsibilities

• Onboarding of new joiners from drafting contracts to adding on HR system.
• Processing background screening and references via a third-party provider.
• Conducting HR introductory meetings and right to work checks.
• Monitoring long service anniversaries and providing documentation/awards.
• Processing employee changes and communicating with payroll as required.
• Collating sickness records and supporting salary/bonus reviews.
• Initiating references for joiners, leavers, mortgages, tenancy agreements, etc.
• Running reports (headcount, starters, leavers) and monitoring temporary contracts.
• Ad hoc involvement in HR projects and handling queries.
• Managing leaver process communications and updating systems, invoices via Concur.

Skills

Proactive attitude

Team collaboration

Prioritization

Attention to detail

Communication skills

Relationship building

MS Office

Job description

Your Responsibilities

An opportunity has arisen to join the Lockton People function as HR Administrator.

What this role offers It’s a great time to join Lockton – we’re a business experiencing momentum and growth. Our HR admin team are now entering an exciting phase of project work which will enable enhanced automation of tasks and therefore this role offers opportunity for involvement in wider project work.

Your key responsibilities in the role will include:

• Onboarding of new joiners within the organisation, from drafting contracts to adding on our HR system.
• Processing background screening and references via a third-party provider.
• Conducting HR Introductory meeting with new joiners including undertaking right to work checks.
• Monitoring Associate long service anniversaries and providing documentation/awards as required.
• Processing any employee changes and communicating with payroll if required.
• Collating and monitoring sickness records as required.
• Coordinating and supporting salary and bonus review.
• Initiating or undertaking references for joiners, leavers, mortgages, tenancy agreements, and others as required.
• Running and providing various reports, such as headcount, starters, and leavers.
• Monitoring Associates on temporary contracts, then liaising with Business Partners and payroll with the appropriate action.
• Ad hoc involvement in various HR projects and managing general HR queries.
• Ensuring HR Associate files are accurate and up to date.
• Undertaking administrative work.
• Working with HR Advisors, Business Partners and the various HR teams to effectively undertake our various responsibilities.
• Managing the entire leaver process, which includes informing all relevant parties of the leaver, updating systems, writing the leaver letter and informing payroll.
• Assigning invoices for approval via Concur.

Qualifications

This role would suit candidates who either have existing experience of HR administration, or those with professional administration experience in another professional/regulated sector. It’s important that you have experience dealing with internal stakeholders.

• Proactive and enthusiastic approach to work
• Ability to work collaboratively as part of our small team, in order to find solutions and meet team objectives
• Ability to prioritise, respond flexibly to change, plan, schedule and monitor own work
• Excellent attention to detail and able to use initiative
• Ability to communicate effectively both verbally and in writing
• Actively build relationships with the HR team, as well as the business stakeholders and external parties as required
• Proficiency using Microsoft suite i.e. Office, Word and Excel