HR Administrator

RMS Recruitment; Greater Lincolnshire; On-site; GBP 22,000 - 28,000; Full time

Job summary

RMS Recruitment is seeking a proactive Site HR Administrator for Humber Ports in Killingholme. This permanent, site-based role offers 37.5 hours per week with flexible hours between 8:00am and 6:00pm.

You will deliver HR admin support and ensure a positive employee experience. Working with the People Operations Manager and site teams, you’ll manage HR processes, onboarding, payroll queries, and GDPR-compliant record keeping, while building strong relationships with staff and managers.

Qualifications

• Experience in HR, site, or office administration.
• Handling high volumes of administrative tasks and employee queries.
• Experience supporting onboarding or induction processes.
• Strong attention to detail and organisational skills.
• Proficient in Microsoft Office and administrative systems.

Responsibilities

• Provide accurate and professional HR administrative support on site.
• Maintain employee records, personnel files, and HR systems.
• Prepare and issue routine HR documentation.
• Process starters, leavers, transfers, and contractual changes.
• Ensure all HR administration is completed in line with deadlines and procedures.
• Maintain filing systems in line with GDPR requirements.
• Act as the first point of contact for HR-related queries on site.
• Respond to queries regarding onboarding, contracts, payroll, and absence.
• Escalate complex issues where appropriate.
• Build strong working relationships with employees and managers.
• Coordinate and support onboarding for all new starters.
• Liaise with Head Office Recruitment and Compliance teams.
• Deliver site inductions and ensure all documentation is complete.
• Ensure new starters are fully prepared for day one.

Skills

HR administration

Organisational skills

Microsoft Office

Customer service

Tools

HR systems

Job description

We are looking for a proactive and organised Site HR Administrator to join our busy operations team at Humber Ports. This is a fast-paced, site-based role where you will play a key part in delivering efficient HR administrative support and ensuring a positive employee experience.

• Location: Killingholme (DN40)
• Salary: Negotiable depending on experience
• Hours: 37.5 hours per week (working hours flexible between 8:00am 6:00pm)
• Contract Type: Permanent

About the Role

Working closely with the People Operations Manager and wider site teams, you will support day-to-day HR processes, manage employee queries, and help ensure all people-related activities run smoothly and compliantly.

Key Responsibilities will include:

HR Administration

• Provide accurate and professional HR administrative support on site
• Maintain employee records, personnel files, and HR systems
• Prepare and issue routine HR documentation
• Process starters, leavers, transfers, and contractual changes
• Ensure all HR administration is completed in line with deadlines and procedures
• Maintain filing systems in line with GDPR requirements

Employee Support

• Act as the first point of contact for HR-related queries on site
• Respond to queries regarding onboarding, contracts, payroll, and absence
• Escalate complex issues where appropriate
• Build strong working relationships with employees and managers

Onboarding & Inductions

• Coordinate and support onboarding for all new starters
• Liaise with Head Office Recruitment and Compliance teams
• Deliver site inductions and ensure all documentation is complete
• Ensure new starters are fully prepared for day one

Uniform & Equipment

• Issue uniform and PPE in line with site processes
• Maintain accurate records of issued items
• Monitor stock levels and arrange replenishment
• Support a smooth and organised onboarding experience

Compliance & Record Keeping

• Maintain accurate and up-to-date employee documentation
• Support audit readiness and reporting requirements
• Ensure compliance with company policies and GDPR

About You?

• Previous experience in HR, site, or office administration
• Experience Handling high volumes of administrative tasks and employee queries
• Experience supporting onboarding or induction processes
• Strong attention to detail and organisational skills
• Proficient in Microsoft Office and administrative systems

The site location is not accessible via public transport. The successful candidate must hold a Driving licence and have access to a vehicle.

If you re an organised and people-focused administrator looking to grow your HR career in a fast-moving environment, we d love to hear from you.