HR Administrator

Advantage Resourcing UK Ltd; Farnworth; On-site; GBP 34,000 - 46,000; Full time

Job summary

World Class Defence Organisation in Bolton is seeking a HR Systems Administrator. Hybrid working: 3 days onsite, 2 days at home. 9 months contract, inside IR35 (Umbrella), 37 hours per week at £24.16 per hour.

The role focuses on HR systems support, data management and standardised processes across the HR function. You’ll handle employee lifecycle changes and contribute to data compliance and improvements.

Qualifications

• Experience with HR systems, preferably Workday, handling lifecycle changes.
• Strong Excel data analysis and data integrity skills.
• Excellent customer service and problem-solving for queries.
• Ability to manage high volumes with accuracy.

Responsibilities

• Act as OneHR champion and main contact to answer queries and guide users.
• Process lifecycle changes across HR systems including Workday and Open Options.
• Respond to standard enquiries and guide employees and managers.
• Upload and manage electronic employee records and HR documents.
• Data steward for HR documents, audits and retention compliance.
• Handle HR admin issues and maintain data integrity.
• Produce and analyse HR data and reports for informed decisions.
• Support HR teams to harmonise processes and best practices.
• Undertake HR projects and manage workload with accuracy.

Skills

Customer facing

Data analysis

Attention to detail

Process improvement

Data privacy awareness

Education

CIPD qualification (nice to have)

Tools

Workday

Open Options

Excel

Job description

World Class Defence Organisation based in Bolton is currently looking to recruit a HR Systems Administrator. This role could suit candidates with a strong background as an HR Administrator, HR Advisor or HR Officer, as well as individuals from a strong administrative background with excellent organisational skills.

Rate: £24.16 per hour

Location: Bolton

Contract: 37 Hours per week

Overtime: Hours worked over 37 hours per week will be calculated at ‘time and a quarter’

Hybrid working: 3 days onsite, 2 days working from home

Duration: 9 Months (initially and then ongoing and long-term thereafter)

IR35 status: Inside IR35 (Umbrella)

Please note…..

• The role doesn’t need specific HR experience - CIPD nice to have but not essential.
• Most of the role focused on HR systems, any experience of workday would be fantastic – the role will be processing lifecycle changes for employees.
• Will be first point of contact for basic queries from managers and employees so must have good customer facing skills and problem solving for basic queries.
• Must have good attention to detail – will be responsible for document management and multiple systems need updating with docs – will be a data steward and must align with data protection regulations – familiarity around this helpful
• Must be experienced working with data in excel – ability to analyse, manipulate and visualise data (Pivot Tables/VLOOKUP etc)
• A good understanding of processes and policies is a bonus (HR experience would be useful here but not essential, just any process heavy environment)
• Will have some potential to look at process improvements, implementing best practice across multiple HR teams

HR Systems Administrator:

The HR Team are looking for a HR Administrator to join and support the HR Business Partnering teams to provide effective and efficient HR administration, covering employee queries, HR systems, data and document management. Working as part of a collaborative team, you’ll support a designated business area whilst contributing to continuous improvement, standardised processes and shared ways of working across the wider HR function.

The main role activities will be:

1. Act as the OneHR champion (the companies HR System) & main point of contact to answer queries and provide guidance on use of the tool to employees and managers
2. Process and maintain employee lifecycle changes within our HR Systems, including contractual changes, organisational changes, shift pattern changes etc. across Workday and Open Options, ensuring accuracy and compliance with company policies
3. Respond to standard enquiries, providing advice or guidance and directing employees and managers to the appropriate information, whilst managing customer expectations
4. Upload, maintain and manage electronic employee records and HR documentation within our filing systems, ensuring documentation is complete, accurate, compliant and easily accessible
5. Act as the Data Steward, taking ownership of all HR document management, ensuring all employee files accurately maintained, audited where required and retained in accordance with data protection and data retention requirements
6. Handle a range of HR administrative issues, including investigating records, files, databases, to resolve queries and maintain data integrity
7. Produce maintain and analyse HR data and reports, supporting HR teams with accurate information to enable informed business decisions and provide a consistent view across the business directorates
8. Act as a note-taker in various informal and formal meetings, as required and with support from HR Business Partners/HR Advisors
9. Work with the HR Business Partnering teams and wider HR Administrators to harmonise and improve HR administration processes, developing common ways of working, sharing best practice and ensuring consistent service is delivered
10. Undertake specific projects on behalf of and occasionally under some guidance from the HR Business Partners / HR Advisors
11. Prioritise and manage a varied workload, balancing competing priorities whilst maintaining high levels of accuracy, working collaboratively with other HR Administrators to provide cross-cover, share workload where required and ensure continuity of services across all business areas
12. Undertake any other duties appropriate to the role

What we’re looking for from you:

• A highly organised, experienced and proactive Administrator with the ability to manage high volumes of work, prioritise effectively and maintain exceptional attention to detail.
• Experience of working with HR Systems preferably Workday, with confidence processing employee lifecycle changes and maintaining accurate employee records
• Experience of working with data, ensuring high levels of accuracy, data integrity and confidentiality, with the ability to investigate and resolve data discrepancies
• Experiences in process improvement and streamlining to enable efficiency and created standardised ways of working
• Strong customer service skills with experience of being customer facing, dealing with supporting people at all levels of the business.
• An advanced level of expertise on Microsoft packages such as Excel and PowerPoint are essential, particularly with the ability manipulate and analyse data in Excel and produce accurate reports.
• Ideally some HR administration experience or qualification such as CIPD, although this is not essential
• A self-starter with a proactive approach, and flexibility to support team and colleagues where needed
• Ability to work under pressure in a fast-paced environment and multi-task with a range of complex organisational and business activities whilst maintaining a high level of accuracy and attention to detail