HR Administrator

Macildowie Associates; Birmingham; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading company in Birmingham is seeking a highly experienced Personal Assistant to support the CEO on a maternity cover contract. This full-time role involves providing high-level personal assistance, governance support, and coordination of key activities within a purpose-driven organisation. The ideal candidate will have governance experience and thrive in a fast-paced environment.

Qualifications

• Recent PA or Executive Assistant experience at Board or CEO level.
• High level of discretion and professionalism.
• Strong written and verbal communication skills.

Responsibilities

• High-level PA support to the CEO, including email management and diary scheduling.
• Preparation and coordination of board and committee meetings.
• Managing correspondence and maintaining GDPR compliance.

Skills

Governance Experience

Organisational Ability

Communication Skills

Discretion

Microsoft Office Proficiency

Job description

Macildowie are working with this client based in Birmingham to recruit a highly experienced and professional Personal Assistant to the CEO on a maternity cover contract.

This full-time role (37.5 hours per week) offers a fantastic opportunity to support the CEO and Executive Team of a high-profile, purpose-driven organisation. The role is office-based with hybrid flexibility, providing high-level confidential personal assistance, governance support, and coordination of key organisational activities.

Salary: Competitive
Location: Birmingham
Type: Maternity Cover (Fixed-Term Contract)
Working Pattern: Full-time, 37.5 hours per week

The Role:
As Personal Assistant to the CEO, you will be the linchpin of the Executive Office, handling complex diary and travel arrangements, managing documentation, supporting Board and Committee meetings, and representing the CEO internally and externally. You'll also provide occasional support to Trustees and the wider Executive Team.
Key Responsibilities:

High-level PA support to the CEO, including email management, diary scheduling, and inbox triage

Preparation and coordination of board and committee meetings, agendas, minutes, and actions

Acting as a gatekeeper and ambassador for the CEO and Executive Team

Managing correspondence, filing systems, and maintaining GDPR compliance

Booking travel, organising events, preparing documentation and reports

Liaising with internal and external stakeholders, including Trustees

Supporting governance processes and working closely with legal advisors when needed

About You:

YOU MUST HAVE GOVERNANCE EXPERIENCE

Recent PA or Executive Assistant experience at Board or CEO level

High level of discretion, professionalism, and organisational ability

Strong written and verbal communication skills

Confident using Microsoft Office and online content platforms

Comfortable handling governance documentation and liaising at senior level

Able to make informed decisions in the absence of the CEO

This is a fantastic opportunity for a proactive and capable PA who thrives in a fast-paced, professional environment and wants to make a meaningful impact in a values-driven organisation.

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Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.com.