Assistant, HR Operations

IMG; London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the entertainment sector is seeking an HR Operations Assistant to support the HR team in delivering an exceptional employee experience. This entry-level role involves drafting contracts, processing checks, and providing administrative support in a hybrid working environment. Ideal candidates will be detail-oriented and possess strong communication skills.

Qualifications

• Motivated self-starter with a learning mindset.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize effectively.

Responsibilities

• Drafting and issuing employment contracts and lifecycle paperwork.
• Processing and tracking pre-employment checks.
• Collaborating with Office Admin and IT for onboarding.

Skills

Communication

Organizational Skills

Problem Solving

Attention to Detail

Teamwork

Tools

MS Office

Workday

Job description

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What You’ll Do:

As a key member of the HR team, the HR Operations Assistant will provide support across the HR function, working closely with HR Business Partners, Recruiters, and the wider HR teams.

This is an exciting opportunity to work in a fast-paced HR environment, supporting the HR function to deliver an exceptional employee experience. The ideal candidate will provide dedicated HR transactional support to employees, be detail-oriented, able to prioritize deadlines, and work closely with the team to ensure accurate employee lifecycle data.

Key Responsibilities Include But Not Limited To:

• Drafting and issuing employment contracts and employee lifecycle paperwork via our e-sign platform, ensuring all documentation is collected and recorded accurately on Workday, and communicated to HR Business Partners.
• Processing and tracking pre-employment checks via our background checking partner, raising issues proactively with HRBPs.
• Providing general administrative support and reports to HRBPs, Recruitment team, and other stakeholders.
• Collaborating with Office Admin and IT teams to ensure a smooth onboarding experience for new joiners.
• Assisting with ad-hoc projects like Mergers & Acquisitions, system audits, and employee experience initiatives.
• Auditing Workday regularly for data accuracy and integrity.
• Partnering with Payroll to ensure accurate employee data for monthly payroll.
• Maintaining organisation charts and sharing them with HRBP team monthly.
• Partnering with Immigration team on visa documentation as needed.
• Occasionally processing invoices for HR-related costs.
• Participating in regular HRBP team meetings to stay aligned with business needs.

You Will Have the Following Strengths:

• Interest in human resources and employee experience.
• Motivated self-starter with a learning mindset.
• Curious, problem-solving, and collaborative attitude.
• Proficient in MS Office and familiar with HR systems, especially Workday.
• Ability to multitask, prioritize, and work thoroughly.
• Excellent verbal and written communication skills.
• Strong organizational skills and confidentiality awareness.
• Team player capable of building positive relationships.
• Creative thinker for process improvements.
• Confident in asking questions and seeking clarification.

Our Work Ethic:

We offer a hybrid working model combining office and remote work, aiming to provide flexibility and a vibrant office culture. We accommodate reasonable adjustments during the application process.

Working Conditions:

• Contract: Fixed Term till Jan 2026
• Hours: 0900 – 1700, Monday – Friday
• Location: Chiswick Park, London

Additional Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Human Resources
• Industry: Entertainment Providers